Administrative Assistant / Data Entry / Entry Level Job at Clayco in Lubbock

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. 8 billion in revenue for 2023, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. About Clayco Systems and Equipment Innovations (SEI) As part of our integrated service offerings, Clayco’s Systems and Equipment Innovations (SEI) offers a turnkey solution to execute complex building systems and process systems. Clayco SEI provides preconstruction, design, purchasing, and installation of mechanical, electrical, and process scopes of work. The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items, and updating the information thru the completion of the job and other paperwork processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required. The Field Administrative Assistant will greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company’s objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits, and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. May also help obtain, assemble, and assist with project closeout. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills. Our clients and projects are nationwide – Travel will be required. We work on creative, complex, award-winning, high-profile jobs. 2024 ENR Midwest – Midwest Contractor (#1). 2024 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5). 2024 ENR Top 100 Green Contractors – Green Contractor (Top 5). Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location.