Office Coordinator Part Time Job at Newport Capital Partners in Chicago

Position Title: Office Manager Reports To: Managing Partner and CFO Downtown Chicago Boutique, privately held real estate investment management firm We are a fast-paced, collaborative, and growing real estate investment firm based in Downtown Chicago. We’re seeking an Office Manager who is resourceful, organized, and energized by variety in their day. This role blends responsibilities across office operations, executive support, and property-level accounting. Hours: Full-time, in-office, Monday–Friday, 8:30AM–5:30PM   Office Management & Administrative Support Serve as the first point of contact at the front desk; Manage office operations: phone system, supplies, mail, shipping, and vendor accounts (e.g., Provide general administrative support and assist with internal documentation, reports, and presentations HR & Office Coordination Support onboarding and offboarding logistics (tech, desk setup, building access, etc.) Plan team events, coordinate office lunches, and assist with employee appreciation initiatives Manage weekly accounts payable using AvidXchange Manage employee expense reports and corporate credit card reconciliation General Operations Support the property operations team with tenant and vendor communication Assist with special projects and cross-functional initiatives as needed CRM experience preferred ~ Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint required ~ Bachelor’s degree preferred ~3–5 years of relevant experience in office management, administration, or operations ~ Experience with Yardi or AvidXchange is a plus Medical, dental, vision, life, and disability insurance ~