Mack & Associates, Ltd. is hiring: Construction Project Coordinator in Rosemont

A dynamic and fast-growing Real Estate company in Rosemont, IL is actively seeking a highly organized, detail-oriented Construction Project Coordinator to join our thriving Interior Construction team! This full-time, open-ended temporary position offers a competitive hourly wage of $18–$20 and the opportunity to play a key role in managing and coordinating exciting commercial tenant and building improvement projects. Based in Rosemont, this role is primarily office-based (about 80%) but offers a great balance with approximately 20% travel to project sites throughout the Chicagoland area. Along with competitive pay, this position comes with a comprehensive benefits package, including 401(k) with company match, health, dental, and vision insurance, plus a generous PTO policy — all designed to support your well-being and career growth.

Key Responsibilities of the Construction Project Coordinator:

• Master administrative tasks using project tracking tools like Procore
• Assist with bidding, estimates, and smooth distribution of RFPs
• Coordinate contractor onboarding and manage insurance documentation
• Draft and route contracts and essential construction documents
• Manage draw requests and crucial supporting paperwork (e.g., G702/703 forms, lien waivers)
• Support scheduling, change orders, RFIs, and submittals to keep projects on track
• Assist with project close-out documentation for seamless handoffs
• Partner closely with the Construction Director on project planning and execution
• Collaborate effectively with vendors, contractors, architects, engineers, and tenants
• Communicate clearly with internal property management and asset teams
• Prepare and share weekly internal construction progress reports
• Help implement and refine standardized processes and procedures
• Maintain and update the pre-approved contractor list and expense tracking systems
• Support company-wide software and construction process optimization initiatives

Qualifications of the Construction Project Coordinator:

• Bachelor’s degree preferred
• 2–3 years of experience in commercial construction (office construction experience is a plus)
• Exceptional administrative and organizational skills
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Familiarity with Procore and Microsoft Project is a bonus
• Excellent verbal and written communication abilities
• Willingness and ability to travel locally for site visits, walk-throughs, and meetings

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