State University of New York at Old Westbury
Office Assistant 2 (Calculations) - NY HELPS, SG 09
State University of New York at Old Westbury, Old Westbury, New York, United States, 11568
About SUNY Old Westbury:
The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.
SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.
Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for seven consecutive years.
Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu .
Job Description:
Position Available:
Office Assistant 2 (Calculations) - NY HELPS, SG 09, Line # 05610
Location:
SUNY Old Westbury - Business Affairs, Business and Finance
Salary:
$42,461.00 to $52,413.00 plus $4,000.00 location pay.
Shift : Monday through Friday, 8:30a.m. to 5:00p.m.
Status:
Permanent
When Available:
As soon as possible
Duties:
According to Civil Service Standards, but particularly: perform mathematical operations, and/or clerical activities related to mathematical operations to meet the requirements of the Accounts Payable Office. The incumbent will play a key role processing invoices and travel reimbursements, coordinating with vendors and staff, and ensuring efficient payment management in compliance with policy, procedures, and guidelines. Duties include but not limited to the following as below: Review unit or departmental financial forms such as vouchers, invoices, reimbursement requests for conformance with approved spending with accuracy and timeliness. Prepare payments for presenter fees, honorariums, stipends and awards, moving reimbursements, candidate travel expenses and special funding projects. Enter and process vendor payments using New York Statewide Financial System (SFS), SUNY Financial Management System (FMS), and Jaggaer. Review and process check and ACH payment details. Reconcile accounts with bank statements and control ledgers, money received with value of receipts or tickets issued, and resolve discrepancies. Maintain excellent customer relations with vendors and University staff by timely response to questions, reconciling statements and actively pursue outstanding invoices. Perform account clerical audits for large volume transactions, verifications, checks, and computations to maintain compliance with New York State, SUNY, and institutional guidelines. Provide support in gathering documents and receipts in response to inquiries that may arise from internal and external stakeholders, including the Office of the State Comptroller (OSC). Compile and prepare financial data for budgetary purposes. Perform other duties as assigned that are within the administrative duties of the department. Additional Information: This position reports directly to the Accounts Payable Manager and is currently the sole position for SUNY Old Westbury that provides these services and performs the above duties for this campus (agency).
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Requirements:
Minimum Qualifications:
Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
Non-competitive: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.
Preferred Qualifications:
One year experience in Accounts Payable. SUNY or other higher education experience a plus. Jaggaer System or Financial Management System processing a plus. Experience with Microsoft applications (Excel, Word, Outlook, etc.). Strong computational and organizational skills with attention to details. Able to work independently. Excellent verbal and writing skills.
Additional Information:
The successful candidate must be authorized to work in the United States.
The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.
The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Application Instructions:
Please submit the following online: cover letter, resume, contact information (name, email address and telephone number) for three (3) references, and a fully completed Old Westbury employment application (available during the online application process).
Only applications submitted online will be considered.
CLOSING DATE FOR RECEIPT OF APPLICATIONS: November 7, 2025
VISA sponsorship is not available for this position.
We encourage protected veterans, individuals with disabilities, women and minorities to apply.
Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.
The State University of New York at Old Westbury is a dynamic and diverse public liberal arts college that fosters academic excellence through close interaction among students, faculty and staff. Old Westbury weaves the values of integrity, community engagement, and global citizenship into the fabric of its academic programs and campus life. In an environment that cultivates critical thinking, empathy, creativity and intercultural understanding, we endeavor to stimulate a passion for learning and a commitment to building a more just and sustainable world. The University is a community of students, teachers, staff, and alumni bound together in mutual support, respect, and dedication to the Mission.
SUNY Old Westbury serves large populations of underrepresented, first-generation, and non-traditional students. Candidates with experience working with a similar student body, and a demonstrated commitment to supporting these populations, are strongly encouraged to apply.
Since its foundation in 1965, SUNY Old Westbury has been committed to social justice, diversity, and the empowerment of traditionally underserved populations. The University serves a large proportion of non-traditional students and has earned the prestigious Higher Education Excellence in Diversity Award from Insight into Diversity magazine for seven consecutive years.
Located on a 604-acre campus on Long Island, Nassau County, about 40 miles from New York City, SUNY Old Westbury comprises four Schools (Education, Business, Arts and Sciences and Professional Studies) with total enrollment of 4400 students. For more details about the SUNY Old Westbury, please refer to our website at www.oldwestbury.edu .
Job Description:
Position Available:
Office Assistant 2 (Calculations) - NY HELPS, SG 09, Line # 05610
Location:
SUNY Old Westbury - Business Affairs, Business and Finance
Salary:
$42,461.00 to $52,413.00 plus $4,000.00 location pay.
Shift : Monday through Friday, 8:30a.m. to 5:00p.m.
Status:
Permanent
When Available:
As soon as possible
Duties:
According to Civil Service Standards, but particularly: perform mathematical operations, and/or clerical activities related to mathematical operations to meet the requirements of the Accounts Payable Office. The incumbent will play a key role processing invoices and travel reimbursements, coordinating with vendors and staff, and ensuring efficient payment management in compliance with policy, procedures, and guidelines. Duties include but not limited to the following as below: Review unit or departmental financial forms such as vouchers, invoices, reimbursement requests for conformance with approved spending with accuracy and timeliness. Prepare payments for presenter fees, honorariums, stipends and awards, moving reimbursements, candidate travel expenses and special funding projects. Enter and process vendor payments using New York Statewide Financial System (SFS), SUNY Financial Management System (FMS), and Jaggaer. Review and process check and ACH payment details. Reconcile accounts with bank statements and control ledgers, money received with value of receipts or tickets issued, and resolve discrepancies. Maintain excellent customer relations with vendors and University staff by timely response to questions, reconciling statements and actively pursue outstanding invoices. Perform account clerical audits for large volume transactions, verifications, checks, and computations to maintain compliance with New York State, SUNY, and institutional guidelines. Provide support in gathering documents and receipts in response to inquiries that may arise from internal and external stakeholders, including the Office of the State Comptroller (OSC). Compile and prepare financial data for budgetary purposes. Perform other duties as assigned that are within the administrative duties of the department. Additional Information: This position reports directly to the Accounts Payable Manager and is currently the sole position for SUNY Old Westbury that provides these services and performs the above duties for this campus (agency).
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Requirements:
Minimum Qualifications:
Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
Non-competitive: One year of experience where most work time is spent performing mathematical operations, and/or clerical activities related to mathematical operations.
Preferred Qualifications:
One year experience in Accounts Payable. SUNY or other higher education experience a plus. Jaggaer System or Financial Management System processing a plus. Experience with Microsoft applications (Excel, Word, Outlook, etc.). Strong computational and organizational skills with attention to details. Able to work independently. Excellent verbal and writing skills.
Additional Information:
The successful candidate must be authorized to work in the United States.
The State University of New York at Old Westbury is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you require an accommodation for a disability in order to participate in the selection process, please contact the Office of Human Resources/Affirmative Action located in the Campus Center, Room I-211 or by calling (516) 876-3179.
The Annual Security and Fire Report is filed as required by federal law. The purpose of this report is to provide faculty, staff and students with campus safety information, including crime statistics and safety policies and procedures. The report contains information regarding security and personal safety, including topics such as crime prevention, fire safety, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. The report also contains information about crime statistics for the previous three calendar years. You can obtain a copy of this report by contacting the University Police Department (516) 876-3333 or by downloading a copy.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Application Instructions:
Please submit the following online: cover letter, resume, contact information (name, email address and telephone number) for three (3) references, and a fully completed Old Westbury employment application (available during the online application process).
Only applications submitted online will be considered.
CLOSING DATE FOR RECEIPT OF APPLICATIONS: November 7, 2025
VISA sponsorship is not available for this position.
We encourage protected veterans, individuals with disabilities, women and minorities to apply.
Employment in this position will be contingent on the College's verification of credentials and any other information required by federal or state law, and SUNY Old Westbury polices, including the completion of pre-employment screening.