Administrative Assistant Job at Mississippi University for Women in Columbus

Overview

Position Title Administrative Assistant; Unit Name Art and Design; Mississippi University for Women.

Hours per week: 40 hours; Full-Time preference noted in original content.

Responsibilities

• Serves as the initial point of contact and office receptionist for the Department of Art and Design; provides administrative support, routes calls, greets and directs visitors and students, answers program questions.
• Opens, sorts, and distributes mail.
• Composes and types general correspondence, letters, reports, and other related documents.
• Orders studio course lab supplies and equipment each semester; requests payments for honorariums.
• Assists chair with monitoring departmental budget and oversees budget adjustments and budget transfers.
• Enters and monitors purchase orders and requisitions.
• Submits work orders for maintenance and repairs at Summer Hall, conducts building walk-through each semester.
• Establishes and maintains filing system, following record retention procedures.
• Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed.
• Maintains student academic records and student advisee lists for the program.
• Maintains appropriate forms for all students' needs, assisting with information and execution.
• Assists with orientation and/or preregistration.
• Handles prospective student calls and schedules tours.
• Maintains necessary program forms and processes.
• Maintains all program calendars; assists program director by scheduling appointments.
• Takes minutes at meetings.
• Oversees the gallery insurance.
• Helps with onboarding of faculty and staff, requests keys.
• Opens and locks the building each day; unlocks and locks the gallery and computer lab each day.
• Performs other reasonable duties as assigned.

Minimum Qualifications

• High school diploma or GED required; some college or technical school coursework and/or practical knowledge required
• Requires more than 1 year of administrative or similar experience in a professional office environment

Other Skills & Abilities

• Proficient with Microsoft Office Suite
• Strong communication and interpersonal skills
• Ability to organize and prioritize work
• Ability to work collaboratively with students, employees, etc. throughout the campus community

Job Description Summary

Performs receptionist, administrative and office management duties required for the operation of the Department of Art and Design.

Additional Details

Requisition Details: FY20682NF; Open Date 07/28/2025; Close Date: No

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative
• Industries: Administrative and Support Services

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