Organic Matters Inc. is hiring: Office Administrative Assistant in Saint Clair S

Overview

We are seeking a detail-oriented and dependable Office Administrator to support the daily operations of our landscaping company. This role is critical to keeping the office organized, supporting field crews, and ensuring smooth communication between clients, staff, and management. The ideal candidate is highly organized, tech-savvy, and comfortable working in a fast-paced, seasonal business.

Responsibilities

• Administrative Support: answer phones, respond to emails, and greet clients or vendors; prepare and maintain project files, contracts, and client records; track and organize employee paperwork (onboarding, time off requests)
• Assist with scheduling appointments, estimates, and field crew logistics (LMN)
• Billing & Invoicing: assist with accounts payable/receivable; generate and send invoices to clients; track client payments and follow up on outstanding balances
• Maintain inventory logs for shop materials, office and field supplies, uniforms and equipment as needed
• Client Service: serve as the first point of contact for customer inquiries or concerns; track service requests and ensure timely responses

Qualifications

• Previous experience in an office admin role; landscaping, construction, or service-based industry preferred
• Proficient with Microsoft Office (Excel, Word, Outlook) and scheduling/billing software (e.g., LMN/QuickBooks)
• Strong communication and organizational skills
• Ability to multitask and adapt to seasonal workloads
• High attention to detail and ability to work independently

Work Schedule

Monday to Friday. Occasional extended hours during peak seasons (spring/summer).

Compensation & Benefits

Based on experience. Benefits include paid time off, health insurance and retirement plan, etc.

Details

• Location: St Clair Shores, MI
• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Administrative and Support Services