Air Comfort, Inc is hiring: Office Manager in Warren
Air Comfort, Inc, Warren, MI, United States, 48091
Office Manager — Berns Landscaping (Warren, MI)
Join the award-winning team at Berns Landscaping Services, a locally owned company creating Metro Detroit’s most beautiful and functional landscapes for over 40 years.
We’re known for excellence, innovation, and top-notch customer service—and we’re still growing!
We’re looking for a highly organized and experienced Office Manager to keep our busy Warren office running smoothly. If you love creating order out of chaos, improving systems, and supporting a team that works hard and celebrates together, this could be the perfect fit.
What You’ll Do
Oversee and run daily administrative operations with confidence and care
Manage accounts payable, including vendor bills, purchase receipts, and expense tracking
Overseeaccounts receivable collections to ensure timely and accurate client payments
Use QuickBooks and internal systems to support business operations
Assist with invoicing and payroll functions
Manage insurance documentation, including workers’ compensation and general liability policies, and ensure timely renewals and compliance
Maintain accurate subcontractor records, including certificates of insurance and required documentation
Coordinate and manage compliance for our H-2B seasonal labor program
Onboard new employees and maintain accurate HR files and documentation
Support benefit enrollment and employee communications
Handle sensitive and confidential information with professionalism
Create and improve processes to keep things efficient and well-documented
Communicate clearly and professionally with staff, vendors, and clients—strong communication is a must
Collaborate with leadership on reporting, scheduling, and special projects
Maintain a clean, organized, and well-stocked office environment
What We’re Looking For
This is a senior office role. Please apply only if you have real, hands-on experience in office management and HR administration.
3–5+ years of proven success in office management and HR administration (required)
Solid experience with accounts payable, purchase receipts, and AR collections
Hands-on experience handling insurance compliance, including workers’ comp and general liability
Proven ability to maintain accurate records and proper documentation for subcontractors
Proficiency with QuickBooks and Microsoft Office (Excel, Word, Outlook)
Exceptional written and verbal communication skills—you must be able to clearly convey information, set expectations, and follow up professionally
Experience onboarding employees and maintaining HR records
Excellent organizational, time-management, and multitasking abilities
A professional, pleasant demeanor with a customer-first mindset
Willingness and ability to learn new systems and improve workflows
Experience in landscaping, construction, or service industries is a plus
If you have not managed an office team and HR functions—including payables, purchase receipts, AR collections, insurance administration, and subcontractor documentation—this position is not the right match.
What We Offer
Starting pay $60,000 + (depending on experience)
Weekly pay
Health care is availablewith up to $500/month employer contribution (after 60 days)
Up to 4 weeks of paid time off
Annual performance reviews with opportunities for raises and bonuses
A friendly, team-oriented company culture
Minimal weekend work
Company-sponsored events and celebrations
Stable, full-time hours with long-term career growth potential
Become a valued part of the Berns Landscaping team and help shape the systems that keep our business thriving.
If you’re ready to bring real experience, excellent communication, and top-notch organizational skills to our team, we can’t wait to meet you!