Legal Recruiting Coordinator Job at Nixon Peabody LLP in Boston

Overview

Join to apply for the Legal Recruiting Coordinator role at Nixon Peabody LLP.

A hybrid work schedule is available for this position.

The Legal Recruiting Coordinator is responsible for supporting the firm-wide legal recruiting team by managing and executing key aspects of the recruitment process. This role will ensure consistency across offices, delivering high-quality recruiting services while maintaining strong relationships with both candidates and internal stakeholders. The coordinator will assist with job postings, candidate sourcing, interview scheduling, and pre-onboarding, as well as maintaining accurate tracking of applicant data.

Location

Boston, MA; New York City, NY; Rochester, NY

Responsibilities

• Coordinate with the firm-wide legal recruiting team on department initiatives, as well as recruiting and integration efforts.
• Provide an exceptional recruiting experience to candidates from start to finish, including but not limited to:
• Coordinate with Recruiting Manager(s) to obtain approval for new hire requests, develop job descriptions, and manage all related search logistics.
• Publish positions in appropriate venues and manage the application process.
• Source legal candidates through various methods including referrals and external recruiters.
• Respond to inquiries from candidates and search firms regarding open positions.
• Prescreen resumes and gather pertinent information prior to circulating for internal review; ensure each candidate meets firm requirements.
• Prepare candidate overviews for circulation.
• Recommend interviewers, schedule interviews with NP attorneys; compile and distribute interview evaluations and coordinate travel arrangements as applicable.
• Respond to candidate correspondence regarding interview status.
• Coordinate due diligence for all candidates and draft offer package materials.
• Work with Recruiting Manager(s) to facilitate onboarding and integration for new hires.
• Manage maintenance of recruiting database and candidate files on an ongoing basis.
• Manage legal recruiting inboxes and ensure appropriate correspondence is produced and records are maintained.
• Conduct competitive intelligence research projects.
• Lead industry survey responses and maintain various legal recruiting documents including monthly reports, budgets and meeting agendas.
• Oversee search firm agreement process by working directly with agencies; seek guidance on substantive changes to terms when needed.
• Coordinate and stay informed about compliance issues by ensuring job ads are posted in required locations and attract a diverse pool of qualified applicants.
• Process expense reimbursements and invoices.
• Serve as initial in-person contact for local candidates, monitor interview schedules and act as a firm ambassador.
• Perform other recruiting team duties as assigned.

Qualifications

• 2-3 years of experience in recruiting or related function for a professional services organization or law firm required.
• Bachelor's degree or equivalent work experience.
• Team oriented; willingly offers assistance and takes initiative.
• Develops and maintains strong working relationships with internal and external clients.
• Exceptional communication and organizational skills with strong attention to detail.
• Self-starter with ability to remain self-directed and motivated with minimal supervision.
• Strong project management skills in a fast-paced environment with multiple priorities.
• Handles all confidential information with discretion.
• Demonstrates integrity and respect, good judgment and basic critical thinking skills.
• Proficient in Microsoft Office Suite and databases.
• Highly responsive to internal and external clients.
• Flexibility to work overtime as needed.

Compensation and Benefits

Anticipated annual salary range is location-based: Rochester, NY: $55,500 to $79,200; Boston, MA: $61,000 to $86,900; New York, NY: $67,000 to $95,700. This range is Nixon Peabody’s good faith estimate at the time of posting and may be adjusted. In addition to a standard benefits package, the role may be eligible for additional contingent compensation based on performance, location, experience, education, and qualifications.

Legal and Equal Opportunity

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. The firm does not discriminate on race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. To comply with Federal law, Nixon Peabody participates in E-Verify.

For more information, refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page.