Nixon Peabody LLP is hiring: Legal Recruiting Coordinator in City of Rochester

Overview

The Legal Recruiting Coordinator is responsible for supporting the firm-wide legal recruiting team by managing and executing key aspects of the recruitment process. This role will ensure consistency across offices, delivering high-quality recruiting services while maintaining strong relationships with both candidates and internal stakeholders. The coordinator will assist with job postings, candidate sourcing, interview scheduling, and pre-onboarding, as well as maintaining accurate tracking of applicant data. A hybrid work schedule is available for this position.

Responsibilities

• Coordinate with the firm-wide legal recruiting team on department initiatives, as well as recruiting and integration efforts.
• Provide an exceptional recruiting experience to candidates from start to finish, including but not limited to:
• Coordinate with Recruiting Manager(s) to obtain approval for new hire requests, develop job descriptions, and manage all related search logistics.
• Publish positions in appropriate venues and manage the application process.
• Source legal candidates through various methods including referrals and external recruiters.
• Respond to inquiries from candidates and search firms regarding open positions.
• Prescreen resumes and gather pertinent information prior to circulating for internal review; ensure each candidate meets firm requirements.
• Prepare candidate overviews for circulation.
• Recommend interviewers, schedule interviews with NP attorneys; compile and distribute interview evaluations and coordinate travel arrangements as applicable.
• Respond to candidate correspondence regarding interview status.
• Coordinate due diligence process for all candidates and draft offer package materials.
• Work with Recruiting Manager(s) to facilitate onboarding and integration process for new hires.
• Manage maintenance of recruiting database and candidate files on a continuous basis.
• Manage legal recruiting inboxes and ensure appropriate correspondence is produced and records are maintained.
• Conduct competitive intelligence research projects.
• Lead industry survey responses and maintain various legal recruiting documents including monthly reports, budgets and meeting agendas.
• Oversee search firm agreement process by working directly with agencies prior to meeting agency candidates, seeking guidance when/if there are substantive changes to the business/legal terms.
• Coordinate and keep abreast of compliance issues by ensuring job ads are posted in the required locations and are attracting a diverse pool of qualified applicants.
• Process expense reimbursements and invoices.
• Serve as initial in-person contact for local candidates, monitor interview schedules and be a firm ambassador.
• Perform other recruiting team duties as assigned.

Qualifications

• 2-3 years of experience in recruiting or related function for a professional services organization or law firm required.
• Bachelor’s degree or equivalent work experience.
• Team oriented; willingly offers assistance and takes appropriate initiative.
• Develops and maintains strong working relationships with internal and external clients.
• Exhibits exceptional communication and organizational skills as well as strong attention to detail.
• Self-starter with ability to remain self-directed and self-motivated with minimal supervision.
• Strong project management skills with ability to work in a fast-paced environment, managing multiple priorities and competing demands.
• Handles all confidential information with utmost discretion.
• Demonstrates highest standards of integrity and respect.
• Exercises good judgment and demonstrates basic critical thinking skills.
• Possesses strong technical skills, including proficiency in Microsoft Office Suite, databases, etc.
• Must be highly responsive to both internal and external clients.
• Flexibility to work overtime as needed.

Location

Boston, MA; New York City, NY; Rochester, NY

Compensation and Benefits

Salary range (location-dependent) and standard benefits package; additional contingent compensation may be available based on performance, location, experience, and qualifications.

Equal Opportunity

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.