American Heart Association is hiring: Office Manager in Birmingham
American Heart Association, Birmingham, AL, United States, 35275
Overview
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We have an exciting opportunity in our Birmingham market. The Office Manager will be the Senior Business Operations Coordinator, providing advanced business operations support to the Birmingham, AL and Greater Alabama markets, including documenting financial activities, developing activity and informational reports, preparing documents/reports, and supporting projects as assigned.
The Association offers resources to help you maintain work-life harmonization and opportunities for professional development through Heart U and other training and support locally.
Responsibilities
- Budget lead for the market, working with development and support staff
- Liaison to the regional Business Ops Department
- Check and cash handling for all events
- Process expenses, invoices, and monitor other financial matters in compliance with Association procedures
- Manage and maintain facility, mail, office operations, equipment, and supplies
- Coordinate with regional staff on needs for major building repairs and office improvements, including obtaining local bids
- Order general office supplies and oversee upkeep of materials for the local office staff
- Assist Executive Director with Greater Alabama Board of Directors preparation, meeting management, data entry related to board activity, and attending quarterly meetings with minutes
- Support Community Impact projects, including processing vendor packets, submitting check requests, and managing budgets for local grants
- Attend fundraising events in Birmingham, Huntsville, and potentially other Greater Alabama markets to provide logistical support
- Plan and prepare weekly, periodic, and special reports; gather and report data as requested
Qualifications
- Requires High School Diploma or equivalent
- 5 years of relevant experience including administrative support to multiple managers or executive-level management, financial experience, and experience preparing budget information, processing invoices, and calculating expenses
- Intermediate proficiency with Microsoft Office: Excel, Word, PowerPoint, and Outlook
- Some college preferred
Compensation & Benefits
- Compensation – Competitive base salary with regular market value reviews
- Performance and Recognition – Merit increases and incentive program eligibility based on position
- Benefits – Medical, dental, vision, disability, life insurance, retirement with employer match, and additional wellness programs
- Professional Development – HeartU online university and mentoring programs
- Work-Life Harmonization – PTO and paid holidays
- Tuition Assistance – Financial assistance for further education related to current duties
The American Heart Association is an equal opportunity employer. Qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, or veteran status.
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