BellaVista Landscape Services Inc.
Senior Administrative Assistant
BellaVista Landscape Services Inc., San Jose, California, United States, 95199
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BellaVista Landscape Services Inc. provided pay range This range is provided by BellaVista Landscape Services Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $33.65/hr - $48.08/hr
Direct message the job poster from BellaVista Landscape Services Inc.
Senior Administrative Assistant – Operations Position Summary The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment.
Structure Full-time, non-exempt. Reports to President.
Responsibilities
Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence.
Prepare and format documents, reports, spreadsheets, and presentations as needed.
Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications.
Assist with document management and filing systems, both physical and electronic.
Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records.
Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel.
Order and maintain office supplies and equipment for multiple branch locations.
Assist with special projects and company events as directed by executive leadership.
Maintain confidentiality and handle sensitive information with discretion.
Qualifications
Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology.
Strong organizational and time management skills with the ability to prioritize tasks.
High level of professionalism, discretion, and customer service.
Ability to work independently and collaboratively with multiple departments.
Minimum of 3 years’ experience of administrative or office experience, and data entry.
Typing and 10-key skills at productive speed or above.
Strong attention to detail and accuracy in data entry and record-keeping.
Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics.
Effective oral and written communication skills in English required.
Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred.
Excellent time management and organizational skills.
Ability to be prompt, accurate, confidential, and cordial in assisting with questions.
Ability to work independently and manage multiple tasks within deadlines.
Ability to be flexible and adapt to changes in an organized manner.
Ability to maintain professional demeanor in a setting with interruptions (phone and people).
Comfortable working in a fast-paced environment and managing multiple tasks.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Construction
Referrals increase your chances of interviewing at BellaVista Landscape Services Inc. by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
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San Jose, CA .
San Jose, CA salary ranges observed: various postings (examples shown for context).
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BellaVista Landscape Services Inc. provided pay range This range is provided by BellaVista Landscape Services Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $33.65/hr - $48.08/hr
Direct message the job poster from BellaVista Landscape Services Inc.
Senior Administrative Assistant – Operations Position Summary The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment.
Structure Full-time, non-exempt. Reports to President.
Responsibilities
Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence.
Prepare and format documents, reports, spreadsheets, and presentations as needed.
Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications.
Assist with document management and filing systems, both physical and electronic.
Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records.
Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel.
Order and maintain office supplies and equipment for multiple branch locations.
Assist with special projects and company events as directed by executive leadership.
Maintain confidentiality and handle sensitive information with discretion.
Qualifications
Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology.
Strong organizational and time management skills with the ability to prioritize tasks.
High level of professionalism, discretion, and customer service.
Ability to work independently and collaboratively with multiple departments.
Minimum of 3 years’ experience of administrative or office experience, and data entry.
Typing and 10-key skills at productive speed or above.
Strong attention to detail and accuracy in data entry and record-keeping.
Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics.
Effective oral and written communication skills in English required.
Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred.
Excellent time management and organizational skills.
Ability to be prompt, accurate, confidential, and cordial in assisting with questions.
Ability to work independently and manage multiple tasks within deadlines.
Ability to be flexible and adapt to changes in an organized manner.
Ability to maintain professional demeanor in a setting with interruptions (phone and people).
Comfortable working in a fast-paced environment and managing multiple tasks.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Construction
Referrals increase your chances of interviewing at BellaVista Landscape Services Inc. by 2x
Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
Get notified about new Administrative Assistant jobs in
San Jose, CA .
San Jose, CA salary ranges observed: various postings (examples shown for context).
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr