University of Illinois at Chicago
Administrative Aide - Administration & Finance, UIC Law
University of Illinois at Chicago, Chicago, Illinois, United States, 60290
Administrative Aide - Administration & Finance, UIC Law
Administrative Aide - Administration & Finance, UIC Law Hiring Department : UIC Law Admin & Finance Location : Chicago, IL USA Requisition ID : 1037369 FTE : 1 Work Schedule : Monday - Friday Shift : Days # of Positions : 1 Workplace Type : Hybrid Posting Close Date : October 10, 2025 Salary Range (commensurate with experience):
$65,461.50 - 69,459.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. This position provides administrative support to the UIC Law Business Office by serving as a central resource for students, faculty, and staff. The role provides direct assistance with student account inquiries, coordinates with offices such as Financial Aid, Bursar, and Registrar, and ensures accurate and timely resolution of issues. In addition, the individual manages office operations, purchasing and travel processes, and confidential records. Duties & Responsibilities: Provide high-level administrative support to the Director of Business and Finance, ensuring efficient daily operations of the UIC Law Business Office. Serve as primary liaison for student account inquiries, coordinating with Financial Aid, Bursar, and Registrar to resolve billing and balance issues. Manage purchasing processes (i-Buy, Banner, phone, and online), acting as liaison with the Purchasing Manager and responding to vendor, faculty, staff, and student inquiries. Oversee office operations, including phones, email, mail, records, and correspondence, while safeguarding confidential information. Coordinate travel arrangements and expense reporting (T-Card, P-Card, Chrome River), ensuring compliance with University policies. Supervise business office financial transactions, reimbursements, vendor payments, deposits, and reconciliation activities. Provide guidance and training to student workers and staff on office procedures, policies, and compliance requirements. Manage U-Pass and i-card distribution, including recordkeeping, verification, and discrepancy resolution. Create, update, and maintain confidential records, forms, and office documents to ensure accuracy, compliance, and efficiency. Support special events, departmental projects, and notarial services for students, faculty, and staff. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year 90 semester hours equals two (2) years 120 semester hours or a Bachelor's degree equals three (3) years Master's degree or higher equals four (4) years B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications: Strong organization, time management, and scheduling skills, maintaining confidential information with care, attention to detail, meeting and calendar management - demonstrated experience managing a heavily impacted academic and events schedule and calendar. Client relationships-ability to work with all law school and external constituencies to effectively promote and support the work of the associate deans and faculty. To Apply:
For fullest consideration click on the
Apply Now
button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
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Administrative Aide - Administration & Finance, UIC Law Hiring Department : UIC Law Admin & Finance Location : Chicago, IL USA Requisition ID : 1037369 FTE : 1 Work Schedule : Monday - Friday Shift : Days # of Positions : 1 Workplace Type : Hybrid Posting Close Date : October 10, 2025 Salary Range (commensurate with experience):
$65,461.50 - 69,459.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. This position provides administrative support to the UIC Law Business Office by serving as a central resource for students, faculty, and staff. The role provides direct assistance with student account inquiries, coordinates with offices such as Financial Aid, Bursar, and Registrar, and ensures accurate and timely resolution of issues. In addition, the individual manages office operations, purchasing and travel processes, and confidential records. Duties & Responsibilities: Provide high-level administrative support to the Director of Business and Finance, ensuring efficient daily operations of the UIC Law Business Office. Serve as primary liaison for student account inquiries, coordinating with Financial Aid, Bursar, and Registrar to resolve billing and balance issues. Manage purchasing processes (i-Buy, Banner, phone, and online), acting as liaison with the Purchasing Manager and responding to vendor, faculty, staff, and student inquiries. Oversee office operations, including phones, email, mail, records, and correspondence, while safeguarding confidential information. Coordinate travel arrangements and expense reporting (T-Card, P-Card, Chrome River), ensuring compliance with University policies. Supervise business office financial transactions, reimbursements, vendor payments, deposits, and reconciliation activities. Provide guidance and training to student workers and staff on office procedures, policies, and compliance requirements. Manage U-Pass and i-card distribution, including recordkeeping, verification, and discrepancy resolution. Create, update, and maintain confidential records, forms, and office documents to ensure accuracy, compliance, and efficiency. Support special events, departmental projects, and notarial services for students, faculty, and staff. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year 90 semester hours equals two (2) years 120 semester hours or a Bachelor's degree equals three (3) years Master's degree or higher equals four (4) years B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications: Strong organization, time management, and scheduling skills, maintaining confidential information with care, attention to detail, meeting and calendar management - demonstrated experience managing a heavily impacted academic and events schedule and calendar. Client relationships-ability to work with all law school and external constituencies to effectively promote and support the work of the associate deans and faculty. To Apply:
For fullest consideration click on the
Apply Now
button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
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