Rutgers University
Overview
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link. Rutgers University-Newark (RU-N) is uniquely situated in the heart of Newark, NJ where we offer abundant opportunities for professional and educational advancement to the local, state, national and global community on our campus. Our renowned and distinguished faculty members hold internationally recognized honors, awards, grants, and fellowships. Our committed staff support the university’s administrative, academic, research, community engagement, and student life programs to enrich the student’s experiences in their pursuit of academic achievement. The Office of University Human Resources – Newark (UHR -N) supports both faculty and staff. We are the driving force responsible for recruiting and retaining talent who share similar values and fully support the mission and vision of Rutgers University – Newark. We connect skilled and talented people with employment opportunities to achieve professional success, provide multi-disciplinary experience, increase network opportunities, and fulfill career aspirations. Our dedicated team is passionate about fostering a fair and enriching work environment as we support the employment needs of each school/department/unit. We have a collaborative and innovative group that has over 40 years of combined experience in higher education and Human Resource management. We host Staff Appreciation events that successfully engage and connect our employees. Event attendance increased from 66% in 2020 to 77% in 2021 with overall positive reviews from each session. We serve as specialists in areas of benefits administration, professional development, traditional day-to-day HR functions, and everything in between that enable members of the faculty and staff to focus on what they do best in supporting our student community. We are looking for an HR professional with a passion for employee engagement, demonstrated administrative and project management skills, and a willingness to grow within the HR and higher educational environment. Wouldn’t you want to be a part of a dynamic and transformational team such as UHR -N? If you’re just starting your career or coming with years of valuable experience, please consider applying to this posting. We are excited to meet you. Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate -Recruitment provides confidential professional and administrative support for the Office of Human Resources. This position is responsible for and not limited to the following: Works closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process Supports HR Liaisons with preliminary review of all employment transactions Provides explanations when escalating cases to UHR for approval and serves as the Liaison between the Newark campus and UHR Creates and analyzes reports, converting data into information to assist with decision-making Maintains relevant spreadsheets and updates departmental databases regularly Ensures alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements Collaborates with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements Supports UHR -Newark team with preparation, administration, and implementation of projects, events, etc. as required Manages, schedules, maintains the office calendar, and responds to office emails in a timely manner Addresses client inquiries, acts as a liaison for professional staff, and cooperates with employees throughout the university Performs other duties as assigned FLSA: Nonexempt Grade: 03 Salary Details
Minimum Salary 54,027.000 Mid Range Salary 68,383.000 Maximum Salary 82,739.000 Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu . Union Description: Administrators Confidential Payroll Designation: PeopleSoft Seniority Unit Terms of Appointment: Staff - 12 month Position Pension Eligibility: ABP Qualifications
Minimum Education and Experience Requires a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality. Certifications/Licenses Required Knowledge, Skills, and Abilities Requires excellent communication, organizational, interpersonal, and computer skills. Must be able to perform multiple tasks in a fast-paced environment. Requires meticulous attention to accuracy and details. Must be proficient in the use of Microsoft Excel. Preferred Qualifications Experience in higher education preferred. Demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs Equipment Utilized Physical Demands and Work Environment
Occasional lifting of 20-30 pounds. Special Conditions
Posting Details Posting Number: 25ST2162 Posting Open Date: 10/08/2025 Special Instructions to Applicants
Regional Campus Home Location Campus: Rutgers University-Newark City: Newark State: NJ Location Details Pre-employment Screenings: All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements: Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers may require vaccination proof unless exempted. Failure to provide proof or obtain an exemption may result in rescission of an offer or termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of protected characteristics. See the Non-Discrimination Statement at: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions
Required fields are indicated with an asterisk (*). * What is the highest level of education you have completed? High School Diploma/GED Associate's Degree Bachelor's Degree Master's Degree Ph.D. * Do you have a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality? Yes No * Have you been in your current position for 6 months? Yes No Required Documents Resume/CV Cover Letter/Letter of Application List of Professional References (contact Info) Optional Documents It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of protected characteristics. For additional information please see the Non-Discrimination Statement. In compliance with the Americans with Disabilities Act (ADA) and the NJLAD, if you require accommodation in the application/selection process, please contact us. Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page due to a disability, contact us. Rutgers University participates in the E-Verify program as required by law. For technical assistance with the applicant tracking system, contact the ROCS Help Desk. To learn more about Rutgers University’s commitment to diversity and inclusion, visit the university site.
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Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply for this Job
link/button. If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link. Rutgers University-Newark (RU-N) is uniquely situated in the heart of Newark, NJ where we offer abundant opportunities for professional and educational advancement to the local, state, national and global community on our campus. Our renowned and distinguished faculty members hold internationally recognized honors, awards, grants, and fellowships. Our committed staff support the university’s administrative, academic, research, community engagement, and student life programs to enrich the student’s experiences in their pursuit of academic achievement. The Office of University Human Resources – Newark (UHR -N) supports both faculty and staff. We are the driving force responsible for recruiting and retaining talent who share similar values and fully support the mission and vision of Rutgers University – Newark. We connect skilled and talented people with employment opportunities to achieve professional success, provide multi-disciplinary experience, increase network opportunities, and fulfill career aspirations. Our dedicated team is passionate about fostering a fair and enriching work environment as we support the employment needs of each school/department/unit. We have a collaborative and innovative group that has over 40 years of combined experience in higher education and Human Resource management. We host Staff Appreciation events that successfully engage and connect our employees. Event attendance increased from 66% in 2020 to 77% in 2021 with overall positive reviews from each session. We serve as specialists in areas of benefits administration, professional development, traditional day-to-day HR functions, and everything in between that enable members of the faculty and staff to focus on what they do best in supporting our student community. We are looking for an HR professional with a passion for employee engagement, demonstrated administrative and project management skills, and a willingness to grow within the HR and higher educational environment. Wouldn’t you want to be a part of a dynamic and transformational team such as UHR -N? If you’re just starting your career or coming with years of valuable experience, please consider applying to this posting. We are excited to meet you. Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Human Resources (HR) Staff Associate. This role will serve under the leadership and supervision of the Associate Director of Human Resources. The HR Staff Associate -Recruitment provides confidential professional and administrative support for the Office of Human Resources. This position is responsible for and not limited to the following: Works closely with HR Liaisons and University Human Resources (UHR) to assist with the talent acquisition process Supports HR Liaisons with preliminary review of all employment transactions Provides explanations when escalating cases to UHR for approval and serves as the Liaison between the Newark campus and UHR Creates and analyzes reports, converting data into information to assist with decision-making Maintains relevant spreadsheets and updates departmental databases regularly Ensures alignment of recruitment process with compliance to internal policies, negotiated contractual agreements, and legal requirements Collaborates with RU-N IT to problem-solve technical inquiries as required by operating system changes or enhancements Supports UHR -Newark team with preparation, administration, and implementation of projects, events, etc. as required Manages, schedules, maintains the office calendar, and responds to office emails in a timely manner Addresses client inquiries, acts as a liaison for professional staff, and cooperates with employees throughout the university Performs other duties as assigned FLSA: Nonexempt Grade: 03 Salary Details
Minimum Salary 54,027.000 Mid Range Salary 68,383.000 Maximum Salary 82,739.000 Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu . Union Description: Administrators Confidential Payroll Designation: PeopleSoft Seniority Unit Terms of Appointment: Staff - 12 month Position Pension Eligibility: ABP Qualifications
Minimum Education and Experience Requires a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality. Certifications/Licenses Required Knowledge, Skills, and Abilities Requires excellent communication, organizational, interpersonal, and computer skills. Must be able to perform multiple tasks in a fast-paced environment. Requires meticulous attention to accuracy and details. Must be proficient in the use of Microsoft Excel. Preferred Qualifications Experience in higher education preferred. Demonstrates reporting abilities, analytical thinking, organizational skills, a thorough understanding of Human Resources and Business needs Equipment Utilized Physical Demands and Work Environment
Occasional lifting of 20-30 pounds. Special Conditions
Posting Details Posting Number: 25ST2162 Posting Open Date: 10/08/2025 Special Instructions to Applicants
Regional Campus Home Location Campus: Rutgers University-Newark City: Newark State: NJ Location Details Pre-employment Screenings: All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements: Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers may require vaccination proof unless exempted. Failure to provide proof or obtain an exemption may result in rescission of an offer or termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of protected characteristics. See the Non-Discrimination Statement at: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions
Required fields are indicated with an asterisk (*). * What is the highest level of education you have completed? High School Diploma/GED Associate's Degree Bachelor's Degree Master's Degree Ph.D. * Do you have a Bachelor’s degree in Human Resources, Business, and/or Communications or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, report writing, and the ability to maintain confidentiality? Yes No * Have you been in your current position for 6 months? Yes No Required Documents Resume/CV Cover Letter/Letter of Application List of Professional References (contact Info) Optional Documents It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of protected characteristics. For additional information please see the Non-Discrimination Statement. In compliance with the Americans with Disabilities Act (ADA) and the NJLAD, if you require accommodation in the application/selection process, please contact us. Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page due to a disability, contact us. Rutgers University participates in the E-Verify program as required by law. For technical assistance with the applicant tracking system, contact the ROCS Help Desk. To learn more about Rutgers University’s commitment to diversity and inclusion, visit the university site.
#J-18808-Ljbffr