Career Group
Career Group is hiring: Executive Assistant in Palo Alto
Career Group, Palo Alto, CA, US, 94306
Our client, a private equity firm, is seeking a polished and highly capable Executive Assistant. You would be supporting 2–3 senior principals and their team of 4-5 members. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset. The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount.
This is a hybrid, temp-to-perm role based in Palo Alto, CA. Pay will be $130k/yr.
Key Responsibilities: Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight
Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries
Prepare and process expense reports with accuracy and efficiency
Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track
Act as liaison between principals and internal/external stakeholders
Handle logistics for team meetings, conference calls, and special projects
Maintain high levels of responsiveness and follow-through on all communications
Uphold the firm’s professional standards in all written and verbal interactions
Qualifications: 3+ years of administrative or hospitality experience in a fast-paced, high-touch environment
Background in private equity, finance, consulting, or luxury hospitality strongly preferred
Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.)
Excellent organizational and multitasking skills; able to manage shifting priorities with grace
Clear and professional communication, both written and verbal
Proactive, dependable, and polished, with a high level of discretion and professionalism
Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team
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