Career Group
Our client, a private equity firm, is seeking a polished and highly capable Executive Assistant. You would be supporting 2–3 senior principals and their team of 4-5 members. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset. The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount.
This is a hybrid, temp-to-perm role based in Palo Alto, CA. Pay will be $130k/yr.
Key Responsibilities:
Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries Prepare and process expense reports with accuracy and efficiency Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track Act as liaison between principals and internal/external stakeholders Handle logistics for team meetings, conference calls, and special projects Maintain high levels of responsiveness and follow-through on all communications Uphold the firm’s professional standards in all written and verbal interactions Qualifications:
3+ years of administrative or hospitality experience in a fast-paced, high-touch environment Background in private equity, finance, consulting, or luxury hospitality strongly preferred Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.) Excellent organizational and multitasking skills; able to manage shifting priorities with grace Clear and professional communication, both written and verbal Proactive, dependable, and polished, with a high level of discretion and professionalism Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries Prepare and process expense reports with accuracy and efficiency Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track Act as liaison between principals and internal/external stakeholders Handle logistics for team meetings, conference calls, and special projects Maintain high levels of responsiveness and follow-through on all communications Uphold the firm’s professional standards in all written and verbal interactions Qualifications:
3+ years of administrative or hospitality experience in a fast-paced, high-touch environment Background in private equity, finance, consulting, or luxury hospitality strongly preferred Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.) Excellent organizational and multitasking skills; able to manage shifting priorities with grace Clear and professional communication, both written and verbal Proactive, dependable, and polished, with a high level of discretion and professionalism Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
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