Minnesota Careers
Records & Registration Processor - Office & Admin Specialist Int
Minnesota Careers, Saint Paul, Minnesota, United States, 55130
Job Details
Working Title: Records & Registration Processor Job Class: Office and Administrative Specialist, Intermediate Agency: Minnesota State Job ID : 89499 Location : St. Paul Telework Eligible : Yes, limited telework opportunities may be available. Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 10/08/2025 Closing Date : 10/15/2025 Hiring Agency/Seniority Unit : MN St Colleges & Universities / St Paul TC-AFSCME Division/Unit : MnSCU St Paul TC / MnSCU St Paul TC AFSCME Appointment Type : Unlimited, Full-time Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday; 8:00 AM - 4:30 PM Travel Required : No Salary Range:
$20.76 - $27.53 / hourly; $43,346 - $57,482 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Records FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The purpose of this position is to provide office support to Records and Registration Processes including processing incoming admission applications, recording high school transcripts, and processing outgoing official transcript requests. This position also provides office support to special programs that require additional forms and record keeping such as traditional, concurrent enrollment, and Career Pathways Academy programs and students. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.
Job Duties:
Process all admissions, records and registration forms Process release of student transcripts Provide support to PSEO, Concurrent Enrollment, and other Partnership programs Manage and process special admission programs with second applications and apprenticeship programs Perform general records functions Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner Minimum Qualifications:
Experience working with complex database and/or customer relations management information systems. Ability to develop, modify, evaluate/improve, interpret, and explain administrative and department policies, practices and procedures. Knowledge of English (reading, writing and speaking) sufficient to perform the job duties described above in order to effectively communicate with both internal and external customers both on the phone and in person, explain policy and procedure. Ability to ensure quality standards, deadlines and proper procedures are followed. Ability to effectively communicate complex technical ideas and procedures to non-technical personnel. Demonstrated cultural competency and experience working with diverse populations, including nontraditional underrepresented students/customers. Preferred Qualifications:
Associate's or Bachelor's degree. Two (2) years of experience in higher education or in a related field. Practical experience with Minnesota State's Integrated Student Records System (ISRS). Ability to interact with students, staff, faculty, co-workers, and the public in a professional manner. Ability to maintain the confidentiality of private information according to federal regulations (FERPA, Data Privacy Act, Minnesota State System and Saint Paul College policies and procedures). Work ethic and human relations skills sufficient to handle frequent interruptions. Practical experience with the various software used by the college (Perceptive Content/ImageNow, National Student Clearinghouse, Parchment, etc.). Ability to work within a team as well as working independently without constant supervision with adherence to deadlines. Application Details
How to Apply
To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/Records-and-Registration-Processor---Office---Admin-Special-Interme_JR0000003356
Contact
If you have questions about this position, contact Tatiana Posusta at tatiana.posusta@saintpaul.edu
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tatiana Posusta at tatiana.posusta@saintpaul.edu .
About Minnesota State
Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.
We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a? Beyond the Yellow Ribbon? employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Working Title: Records & Registration Processor Job Class: Office and Administrative Specialist, Intermediate Agency: Minnesota State Job ID : 89499 Location : St. Paul Telework Eligible : Yes, limited telework opportunities may be available. Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 10/08/2025 Closing Date : 10/15/2025 Hiring Agency/Seniority Unit : MN St Colleges & Universities / St Paul TC-AFSCME Division/Unit : MnSCU St Paul TC / MnSCU St Paul TC AFSCME Appointment Type : Unlimited, Full-time Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday; 8:00 AM - 4:30 PM Travel Required : No Salary Range:
$20.76 - $27.53 / hourly; $43,346 - $57,482 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Records FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The purpose of this position is to provide office support to Records and Registration Processes including processing incoming admission applications, recording high school transcripts, and processing outgoing official transcript requests. This position also provides office support to special programs that require additional forms and record keeping such as traditional, concurrent enrollment, and Career Pathways Academy programs and students. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.
Job Duties:
Process all admissions, records and registration forms Process release of student transcripts Provide support to PSEO, Concurrent Enrollment, and other Partnership programs Manage and process special admission programs with second applications and apprenticeship programs Perform general records functions Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner Minimum Qualifications:
Experience working with complex database and/or customer relations management information systems. Ability to develop, modify, evaluate/improve, interpret, and explain administrative and department policies, practices and procedures. Knowledge of English (reading, writing and speaking) sufficient to perform the job duties described above in order to effectively communicate with both internal and external customers both on the phone and in person, explain policy and procedure. Ability to ensure quality standards, deadlines and proper procedures are followed. Ability to effectively communicate complex technical ideas and procedures to non-technical personnel. Demonstrated cultural competency and experience working with diverse populations, including nontraditional underrepresented students/customers. Preferred Qualifications:
Associate's or Bachelor's degree. Two (2) years of experience in higher education or in a related field. Practical experience with Minnesota State's Integrated Student Records System (ISRS). Ability to interact with students, staff, faculty, co-workers, and the public in a professional manner. Ability to maintain the confidentiality of private information according to federal regulations (FERPA, Data Privacy Act, Minnesota State System and Saint Paul College policies and procedures). Work ethic and human relations skills sufficient to handle frequent interruptions. Practical experience with the various software used by the college (Perceptive Content/ImageNow, National Student Clearinghouse, Parchment, etc.). Ability to work within a team as well as working independently without constant supervision with adherence to deadlines. Application Details
How to Apply
To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/Records-and-Registration-Processor---Office---Admin-Special-Interme_JR0000003356
Contact
If you have questions about this position, contact Tatiana Posusta at tatiana.posusta@saintpaul.edu
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Tatiana Posusta at tatiana.posusta@saintpaul.edu .
About Minnesota State
Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.
We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a? Beyond the Yellow Ribbon? employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Tuition reimbursement Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.