SPENCER'S is hiring: Administrative Assistant in New York

Spencer's is a luxury boutique spa redefining the modern wellness experience.

With our flagship location in the heart of SoHo, New York City, and a second in West Hollywood, California, we blend timeless design with advanced wellness treatments to offer something truly unique: elevated, luxurious spa experiences at an accessible price point.

Our chic facilities offer state-of-the-art equipment. Spencer’s is less a traditional spa and more a space for design, comfort, and effortless aesthetic, a place for our guests to slow down, feel taken care of, and enjoy every detail.

Behind every experience is a passionate team of expert therapists, attentive sales associates, dynamic people managers, and visionary corporate leaders. We thrive on collaboration, creativity, and a shared commitment to excellence. Together, we’re creating new experiences and reimagining wellness.

If you’re driven by purpose, inspired by design, and passionate about wellness, we invite you to grow with us.

Position Overview

This role provides exceptional administrative support to the Founder/CEO. The ideal candidate is a self-starter who thrives in a fast-paced environment, can juggle multiple responsibilities, and ensures that both strategic projects and executive priorities are executed seamlessly. You will manage tasks across departments, oversee sourcing and facility operations, coordinate executive scheduling, and streamline internal processes. This position requires someone who is adaptable, detail-oriented, and skilled at driving deadlines forward while maintaining high standards of organization and efficiency.

This is an ideal opportunity for someone who wants to grow within a start up environment.

Key Responsibilities

• Executive calendar management, appointment scheduling, and meeting coordination.
• Meeting and agenda preparation, notetaking, post-meeting follow-up and actioning.
• Maintain and organize files, records, and databases ensuring timely data entry.
• Oversee daily office operations, including managing supplies and organization of space.
• Serve as the first point of contact for internal and external communications, answering phones and greeting visitors.
• Handle confidential correspondence, reports, and documents with discretion and professionalism.
• Serve as a liaison between executives and internal/external stakeholders, representing the office of the CEO.
• Organize travel itineraries, including booking flights, accommodations, and transportation.
• Represent leadership professionally in emails, meetings, and public interactions.
• Build and maintain strong relationships with vendors, partners, and stakeholders.
• Leverage technology to enhance scheduling and organization.
• Anticipate needs and proactively address potential issues before they surface.

Requirements & Qualifications

• 3+ years of executive support
• Strong organizational and time management skills, with the ability to juggle multiple projects and meet deadlines.
• Proven leadership and cross-functional collaboration experience, with the ability to coordinate across departments and stakeholders.
• Excellent problem-solving and decision-making skills, with a proactive approach to identifying and resolving operational challenges.
• High level of discretion and professionalism when handling confidential information and executive communications.
• Proficiency in operational software, scheduling tools, and reporting systems to drive efficiency and optimization.
• Ability to work independently in a fast-paced, evolving environment while maintaining attention to detail.

Spencer's is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical condition, genetic information, family and medical care leave status, sexual orientation, gender identity, gender expression, political affiliation, an employee's or their dependent's reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

Spencer's also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

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