Office Assistant Job at Dohrn Transfer Company in Ankeny

Overview

Dohrn Transfer is your complete Midwestern transportation partner. We offer less-than-truckload, truckload and value-added services throughout our 10-state service area. Our family operated company provides the attention and flexibility that only a regional carrier can, backed by excellence in service and powerful logistical tools.

Purpose

Review, organize and maintain onboarding, enter payroll & PTO, training, safety compliance and office administrative tasks. Schedule Monday - Friday 7:30 AM - 4:00 PM.

Essential Duties

• Source and screen leads, schedule interviews for the terminal manager
• Enter payroll and PTO time for hourly workforce
• Administer New Employee Orientation and complete the digital onboarding process for all local hires
• Communicate with internal and external customers on a wide range of issues, including freight charges, pickups, tracing, and PODs
• Maintain databases for regulatory compliance, physical certificates, driver license identification, and random drug testing
• Able to react to change productively and handle other essential tasks as assigned
• Set up pre-employment testing appointments for new candidates
• Send rejection letters to leads/applicants/candidates as needed
• Enter and maintain data in multiple databases and HRMS software systems
• Assist and actively participate in meetings as required
• Administer multiple duties simultaneously
• Maintain confidentiality at all times
• Work in a positive, supportive, and cooperative way at all times
• Perform other duties as needed

Minimum Requirements

• Ability to work flexible hours
• High School Diploma or GED
• 2 years of administrative experience or combination of education and experience in Human Resources, Business or other related fields in an administrative support role
• Excellent interpersonal, written and verbal communication skills
• Proficient in Microsoft Office Suite and ability to successfully navigate multiple computer systems
• Detail-oriented, analytical thinker, and problem-solver
• Ability to multi-task in a fast-paced environment and react to change productively
• Ability to work on tasks independently or in a team environment
• Excellent attendance

Working Conditions / Physical Demands

• Potential candidates must be able to endure a noisy, dirty and fast-paced environment with many interruptions (Office Work)
• Flexibility with changing job duties
• Monday through Friday; hours may vary depending on department needs. No weekend hours and minimal overtime required
• Quiet to moderate noise level
• Primarily sedentary work; may be required to lift up to 25 pounds or exert up to 10 pounds of force occasionally
• Sedentary work involves sitting most of the time; walking and standing are occasional
• Close visual acuity is required for data preparation and analysis
• Typical exposure to interior environmental conditions; no substantial exposure to adverse conditions
• Manual dexterity required (fingering, grasping, typing; repetitive wrist/hand movements)
• Talking and hearing required to communicate

Compensation

USD $18.00 - USD $19.57 /Hr.

Equal Employment Opportunity

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.