Calculated Hire
Project Manager - Complex Cross-Functional Projects (2 Roles)
HYBRID- 3 days in office
Position Overview
We are seeking two experienced Project Managers to lead and coordinate complex, cross-functional projects with multiple dependencies. The successful candidates will be responsible for driving project delivery from initiation through completion while managing stakeholder expectations, mitigating risks, and ensuring alignment across diverse teams and departments.
Project Planning & Execution
Develop comprehensive project plans, including scope, timeline, budget, resource allocation, and risk management strategies
Create and maintain detailed project schedules with critical path analysis and dependency mapping
Coordinate activities across multiple functional teams
Monitor project progress and implement corrective actions when necessary
Ensure projects are delivered on time, within scope, and within budget
Stakeholder Management
Facilitate communication between cross-functional teams and external stakeholders
Conduct regular status meetings and provide executive-level reporting
Manage competing priorities and resolve conflicts between departments
Build and maintain strong relationships with key stakeholders at all organizational levels
Present project updates to senior leadership
Risk & Dependency Management
Identify, assess, and mitigate project risks and dependencies
Develop contingency plans for critical project components
Team Leadership
Lead project teams without direct authority, using influence and collaboration
Facilitate cross-functional workshops and decision-making sessions
Mentor team members
Foster a collaborative environment across diverse teams and cultures
Drive accountability and ownership across all project participants
Required Qualifications
Education & Certifications
Bachelor's degree
PMP (Project Management Professional) certification preferred
Agile/Scrum certifications highly desirable
Preferred Qualifications
Knowledge of business process modeling and workflow optimization tools
Experience with change management methodologies
Strong analytical and data visualization skills
Experience
Minimum 11 years of project management experience
Proven track record of leading cross-functional teams and stakeholder management
Background in managing projects with significant external dependencies
Strong experience in business process analysis and optimization
Proficiency in project management tools and methodologies
Technical Skills
Expert proficiency in project management tools (MS Project, Jira)
Advanced Excel and PowerPoint skills for reporting and presentations
Knowledge of project management methodologies (Waterfall, Agile, Hybrid)
Familiarity with financial modeling and budget management
Work hours of Requested Position: 8:30 am-5:30 pm
Leadership & Communication
Exceptional verbal and written communication skills
Strong presentation and facilitation abilities
Ability to influence without authority
Conflict resolution and negotiation skills
Ability to facilitate workshops and working sessions effectively
Strategic thinking and planning capabilities
Change management and organizational development skills
Analytical & Problem-Solving
Strong analytical and critical thinking capabilities
Ability to synthesize complex information and make data-driven decisions
Creative problem-solving and innovative thinking
Attention to detail while maintaining a big-picture perspective
Ability to work under pressure and manage multiple priorities
Personal Attributes
High emotional intelligence and interpersonal skills
Adaptability and resilience in challenging environments
Strong organizational and time management skills
Proactive and self-motivated approach
Working Conditions
Fast-paced, dynamic environment with changing priorities
Frequent interaction with senior executives and external stakeholders
Hybrid work environment with flexibility for remote work
Extended hours may be required during critical project phases
Success Metrics
On-time project delivery rate (target: 95%+)
Budget adherence (within 5% of approved budget)
Stakeholder satisfaction scores
Risk mitigation effectiveness
Team engagement and retention rates
Quality of project deliverables
Role 1: Data Management Project Manager Role Summary
Position Overview
We are seeking a Data Management Project Manager to lead critical initiatives focused on process optimization and system modernization within our data management operations.
Key Project Responsibilities
Area of Focus: Process Improvement Initiative
Objective: Streamline and optimize the project closeout intake process
Scope: Design and implement a unified tool for Data Management team operations
Expected Outcomes:
Reduced processing time for project closeouts
Standardized workflow management
Enhanced visibility and tracking capabilities
Improved team efficiency and resource allocation
Area of Focus: System Retirement & Migration
Objective: Sunset legacy land ID generation system
Scope: Migrate operations to the Land Services Database platform
Expected Outcomes:
Improved Service Level Agreements (SLAs) for business stakeholders
Enhanced system reliability and performance
Reduced maintenance overhead from legacy systems
Better integration with existing business processes
Core Responsibilities
Lead end-to-end project delivery for both process improvement and system migration initiatives
Coordinate with Data Management teams, IT, and business stakeholders
Manage system retirement timeline and risk mitigation strategies
Ensure seamless transition with minimal business disruption
Develop and monitor SLA improvements and performance metrics
Facilitate change management and user adoption activities
Success Criteria
Successful implementation of streamlined intake process tool
Complete migration from legacy land ID system to Land Services Database
Achievement of improved SLA targets for business operations
Zero data loss during system transition
Positive stakeholder feedback on process improvements
This role combines process optimization expertise with technical system migration management, requiring strong coordination skills and attention to both operational efficiency and data integrity.
Role 2 Natural Gas Business Unit & Survey Project Manager Role Summary
Position Overview
We are seeking an experienced Project Manager to lead the transformation of NGBU (Natural Gas Business Unit) and Survey operations. This role will focus on identifying and prioritizing opportunities that enhance operational efficiency, optimize technology utilization, and ensure compliance with business and regulatory requirements. The successful candidate will drive strategic initiatives to streamline operations, reduce redundancies, and develop comprehensive roadmaps for sustainable operational excellence.
Key Responsibilities
Opportunity Identification and Prioritization Analysis
Conduct comprehensive analysis of current NGBU processes and operations
Identify root causes of operational pain points and inefficiencies
Evaluate and prioritize opportunities for operational improvement based on impact and feasibility
Develop business cases for recommended optimization initiatives
Assess technology utilization and identify areas for enhancement
Lead cross-functional teams to identify process pain points and operational inefficiencies
Document findings and develop actionable solutions through structured stakeholder engagement
Ensure all relevant business units are represented and engaged in the transformation process
NGBU Optimization Roadmap Development
Create a comprehensive 3-year strategic roadmap for NGBU operations optimization
Define detailed implementation plans, timelines, and resource requirements
Establish key performance indicators (KPIs) and success metrics
Ensure roadmap alignment with overall business goals and objectives
Develop milestone tracking and progress monitoring frameworks
Operational Excellence Initiatives
Identify Inefficiencies: Conduct root cause analysis of operational pain points to develop targeted and optimal solutions
Streamline Operations: Simplify processes and technology implementations to improve efficiency and effectiveness
Optimize Resources: Eliminate redundancies and ensure optimal resource utilization across all NGBU & Survey functions
Compliance Management: Ensure all processes meet regulatory standards and minimize compliance risks
Success Metrics
Successful completion of stakeholder working sessions and documentation of findings
Delivery of comprehensive opportunity analysis with prioritized recommendations
Development and approval of 3-year NGBU optimization roadmap
Achievement of operational efficiency improvements as defined by established KPIs
Successful compliance with all regulatory requirements and risk reduction targets
Stakeholder satisfaction and engagement throughout the transformation process