The Johns Hopkins University
Sr. Administrative Manager - 119084
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Sr. Administrative Manager (Institute for NanoBioTechnology) - 119084
We are seeking a
Sr. Administrative Manager
for the Institute for NanoBioTechnology (INBT) at the Whiting School of Engineering, Johns Hopkins University. INBT is a diverse, multidisciplinary team dedicated to breakthroughs at the interface of nanoscience and living systems. For over 15 years, INBT has brought together experts from multiple schools and centers to undertake transformational, collaborative discovery.
The Sr. Administrative Manager is responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. This includes managing an operating budget between $10M - $19M and 50+ employees. The role provides strategic direction and day-to-day oversight of administrative and financial matters, with focus areas including finance; human resources; academic, research or clinical operations; compliance; and infrastructure matters. Responsibilities commonly include staff supervision; HR support for direct and indirect reports; budget management; oversight of financial functions; facilities/space management; and operational activities of a clinical or academic/research department.
Specific Duties & Responsibilities
Financial Management
Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary accounts, etc.).
Ensure the accuracy of monthly account statements.
Oversee preparation of forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Oversee maintenance of accurate records and preparation of documents and timely response to audit requests.
Advise leadership on resource needs and financial risks.
Develop, update, and amend departmental financial processes and policies.
In partnership with department leadership, develop annual operating budgets and five-year plans.
Provide detailed analysis, evaluation, and projections to support strategic plans.
Develop and maintain various finance management systems.
Design and produce monthly, quarterly, and annual reports used for strategic planning.
Administration
Oversee the planning, production, and execution of key events and other activities.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
Coordinate, implement, and complete various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration.
Develop administrative policies and procedures to ensure smooth operations.
Manage space and facilities issues.
Human Resources
Work with departmental HR support to promote growth opportunities, maintain equity, apply policies, and minimize staff turnover.
Address non-routine HR problems promptly with appropriate HR resources.
Support faculty and staff supervisors in HR administration, staffing plans, hiring issues, performance management, and disciplinary actions; oversee salary planning.
Ensure HR activities comply with university personnel policies (goal setting, performance reviews, payroll actions, visa applications, time and attendance, onboarding, etc.).
Operations and Program Management
Oversee clinical, academic or research operations and programs.
Other duties as assigned.
Minimum Qualifications
Bachelor’s Degree in Finance, Accounting, Business or a related field.
Five years of progressively responsible administrative or financial experience related to resources of a center or unit within an academic, research, academic medicine, or comparable environment.
Supervisory experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/Graduation equivalency, per the JHU equivalency formula.
Preferred Qualifications
Master’s Degree in a related field.
Technical Skills and Expected Level of Proficiency
Budgeting - Advanced
Financial Administration - Advanced
Financial Documentation and Reporting - Advanced
Financial Policy - Advanced
Human Resources Management - Advanced
Operational Oversight - Advanced
Oral and Written Communications - Advanced
Regulatory Compliance - Advanced
Strategic Planning - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: 37.5 hrs/wk, M-F
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Institute for NanoBioTechnology
Personnel area: Whiting School of Engineering
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on location, skills, experience, and other qualifications. Johns Hopkins offers a total rewards package; more information at the benefits site.
Education and Experience Equivalency
Please refer to the job description above for permissible equivalencies. JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.
Applicants Completing Studies
Applicants who are completing their final academic semester/quarter may be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies. A prior criminal history does not automatically preclude employment. The university reviews conviction details on a case-by-case basis against job qualifications.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
More information: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
For accommodations, contact the Talent Acquisition Office at jhurecruitment@jhu.edu or use Maryland Relay. For workplace accessibility, visit https://accessibility.jhu.edu/.
Vaccine Requirements
Seasonal flu vaccine is required for faculty, staff, and students. Exceptions may be granted for religious or medical reasons. Pre-employment health considerations may include immunization documentation.
Hybrid: On-site 3-4 days a week
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Information Technology
Industries
Higher Education
Note: This job listing includes standard Johns Hopkins statements about equal opportunity, diversity and background checks.
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Sr. Administrative Manager
for the Institute for NanoBioTechnology (INBT) at the Whiting School of Engineering, Johns Hopkins University. INBT is a diverse, multidisciplinary team dedicated to breakthroughs at the interface of nanoscience and living systems. For over 15 years, INBT has brought together experts from multiple schools and centers to undertake transformational, collaborative discovery.
The Sr. Administrative Manager is responsible for overall administrative, financial and/or operational management for a large and complex department typically with activities on multiple sites and/or multiple service lines. This includes managing an operating budget between $10M - $19M and 50+ employees. The role provides strategic direction and day-to-day oversight of administrative and financial matters, with focus areas including finance; human resources; academic, research or clinical operations; compliance; and infrastructure matters. Responsibilities commonly include staff supervision; HR support for direct and indirect reports; budget management; oversight of financial functions; facilities/space management; and operational activities of a clinical or academic/research department.
Specific Duties & Responsibilities
Financial Management
Provide oversight for the development, preparation, monitoring, projections, and reconciliation of budgets (clinical revenue, general funds, research, gift, discretionary accounts, etc.).
Ensure the accuracy of monthly account statements.
Oversee preparation of forms, journal entries, vouchers, system transactions, electronic budgets, and expenditure transactions.
Oversee the procurement process for all assigned accounts.
Oversee maintenance of accurate records and preparation of documents and timely response to audit requests.
Advise leadership on resource needs and financial risks.
Develop, update, and amend departmental financial processes and policies.
In partnership with department leadership, develop annual operating budgets and five-year plans.
Provide detailed analysis, evaluation, and projections to support strategic plans.
Develop and maintain various finance management systems.
Design and produce monthly, quarterly, and annual reports used for strategic planning.
Administration
Oversee the planning, production, and execution of key events and other activities.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
Coordinate, implement, and complete various strategic initiatives.
Supervise performance of direct and indirect professional/support staff, conduct performance reviews and salary administration.
Develop administrative policies and procedures to ensure smooth operations.
Manage space and facilities issues.
Human Resources
Work with departmental HR support to promote growth opportunities, maintain equity, apply policies, and minimize staff turnover.
Address non-routine HR problems promptly with appropriate HR resources.
Support faculty and staff supervisors in HR administration, staffing plans, hiring issues, performance management, and disciplinary actions; oversee salary planning.
Ensure HR activities comply with university personnel policies (goal setting, performance reviews, payroll actions, visa applications, time and attendance, onboarding, etc.).
Operations and Program Management
Oversee clinical, academic or research operations and programs.
Other duties as assigned.
Minimum Qualifications
Bachelor’s Degree in Finance, Accounting, Business or a related field.
Five years of progressively responsible administrative or financial experience related to resources of a center or unit within an academic, research, academic medicine, or comparable environment.
Supervisory experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/Graduation equivalency, per the JHU equivalency formula.
Preferred Qualifications
Master’s Degree in a related field.
Technical Skills and Expected Level of Proficiency
Budgeting - Advanced
Financial Administration - Advanced
Financial Documentation and Reporting - Advanced
Financial Policy - Advanced
Human Resources Management - Advanced
Operational Oversight - Advanced
Oral and Written Communications - Advanced
Regulatory Compliance - Advanced
Strategic Planning - Advanced
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: 37.5 hrs/wk, M-F
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Institute for NanoBioTechnology
Personnel area: Whiting School of Engineering
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will depend on location, skills, experience, and other qualifications. Johns Hopkins offers a total rewards package; more information at the benefits site.
Education and Experience Equivalency
Please refer to the job description above for permissible equivalencies. JHU Equivalency Formula: 30 undergraduate degree credits or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.
Applicants Completing Studies
Applicants who are completing their final academic semester/quarter may be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies. A prior criminal history does not automatically preclude employment. The university reviews conviction details on a case-by-case basis against job qualifications.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
More information: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
For accommodations, contact the Talent Acquisition Office at jhurecruitment@jhu.edu or use Maryland Relay. For workplace accessibility, visit https://accessibility.jhu.edu/.
Vaccine Requirements
Seasonal flu vaccine is required for faculty, staff, and students. Exceptions may be granted for religious or medical reasons. Pre-employment health considerations may include immunization documentation.
Hybrid: On-site 3-4 days a week
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Information Technology
Industries
Higher Education
Note: This job listing includes standard Johns Hopkins statements about equal opportunity, diversity and background checks.
#J-18808-Ljbffr