Educated Solutions Corp is hiring: Administrative Assistant in Stamford

Overview

Our Client is seeking an Administrative Assistant to add to their growing team in Stamford, CT. This individual will support Managing Directors, Principals and Associates and contribute to a team in support of an office of 8 employees – some remote – in the CT office. The role works onsite with normal Monday–Friday hours, no travel, and pays in the $80K - $90K range based on experience and includes an ample benefit plan.

Responsibilities

• Ensure seamless execution of daily operational tasks while fostering a collaborative and high-performance work environment.
• Implement and refine office administration and procedures to enhance organizational effectiveness, efficiency, and workplace safety, maintaining a smooth and well-coordinated office ecosystem.
• Complete a broad variety of administrative and personal tasks including managing an extremely active calendar; completing expense reports; arranging complex domestic and international travel plans, itineraries, and agendas.
• Serve as gatekeeper of assigned time, schedules, and information while maintaining a courteous and professional manner.
• Manage and compose sensitive information and correspondence with the utmost confidentiality.
• Anticipate potential schedule conflicts and proactively deal with them before they become issues; research, prioritize, and follow up on incoming issues and determine an appropriate course of action.
• Coordinate logistics for internal and external meetings and conferences, including video conferencing, catering, preparing meeting materials, printing, and binding presentations.
• Organize and execute executive-level events such as Board of Directors Meetings and Off-Site Events.
• Produce PowerPoint presentations, Word documents, and Excel spreadsheets.

Qualifications

• 5+ years of administrative experience in a professional setting
• 3+ years experience supporting C-Level executives
• Experience tracking and inputting expenses, creating presentations and scheduling travel
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity and proven ability to handle confidential information with discretion
• Highly adaptable to competing demands, providing the highest level of customer service

Preferred but not required

• Experience with SAP/Concur
• Experience with SalesForce software

Senioriy level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Investment Management

Benefits and additional information

Medical insurance

Vision insurance

401(k)