NYU Langone Health is hiring: Administrative Assistant in New York

Position Summary

We have an exciting opportunity to join our team as an Administrative Assistant.

Responsibilities

In this role, the successful candidate will provide a wide variety of administrative support including coordinating and maintaining calendars, creating and maintaining various reports and databases, preparing and processing travel and expense reports, arranging weekly conference calls, answering office phones, sorting mail, faxing, processing invoices, filing, and other related administrative duties for an organizational unit or department. Exercises independent judgment in the resolution of administrative concerns and issues. Provides back-up coverage for Executive Assistants and Project Assistants.

Job Responsibilities

• Performs other duties as assigned.
• Administrative Support: Provides administrative support for an organizational unit or a department to maintain and improve the workflow level and efficiency.
• Word Processing/Typing: Independently respond to and compose correspondence. Types and proofreads memos and reports.
• Reports: Gathers data and information from various sources, prepares reports based on information compiled, responds to information requests; summarizes database information from multiple sources.
• Scheduling/Coordinating: Manages calendar, makes complex scheduling arrangements involving multiple parties and conferences under minimal direction. Sets up and coordinates meetings and conferences (including teleconferencing and video conferencing), cancels meetings as appropriate. Assists with special events planning. May organize travel logistics and itineraries as needed.
• Filing/Mail Distribution: Develops filing systems, internal mailing processes and procedures.
• Reception/Public Contact: Provides back-up support for reception as needed. Meets and greets clients, resolves non-routine situations based on established policies and procedures and refers unresolved issues to the appropriate party.
• Clerical Support: Performs general clerical duties (photocopy, fax, mail, and file, etc.) as needed. May order office supplies and organize department supply room.

Minimum Qualifications

To qualify you must have an Associate's degree in a related field. Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience. Proficient in the use of Microsoft Office Word, Excel, and Access. Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems. Ability to access e-mail, electronic calendars, and other basic office support software. Effective oral, written, communication, interpersonal and customer service skills. Ability to proofread documents and write clear, concise first drafts. Ability to type at a speed of at least 50 net words per minute. Ability to multi-task while paying attention to detail. Ability to exercise administrative judgment and assume responsibility for decisions, consequences, and results.

Preferred Qualifications

Five years of responsible administrative experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with more than just a place to work. We are committed to supporting our workforce with a comprehensive benefits and wellness package, including financial security benefits, a generous time-off program, employee resources groups for peer support, and a holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow focus on what truly matters. Join us to experience resources and services designed to enhance overall quality of life for you and your family.

Equal Opportunity

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

Salary and Pay Transparency: The salary range for the role is $51,243.96 - $55,000.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses, differential pay, or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here.