Park Lawn Corporation is hiring: Administrative Assistant in Albuquerque

Overview

Administrative Assistant role at Park Lawn Corporation. Primary administrative position in most Park Lawn locations, responsible for a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of client families and their guests are exceeded.

Essential Functions

• Answers telephone and provides information to callers or routes calls to the appropriate person; places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliations for the business.
• Updates Timekeeping system as employees fill out missed punch logs.
• Prepares daily deposit reports and reconciliations.
• Processes and codes all business invoices for payment; researches invoices and resolves issues or discrepancies.
• Receives and records payments from client families.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Compiles and reports on statistical data as required by the business.
• Inputs data into operating system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Scans, copies, and prints as needed; updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate.
• Completes assigned responsibilities and tasks without needing excessive supervision; performs special projects and other duties as assigned.

Competencies

• Communication Proficiency
• Teamwork Orientation
• Detail Orientation
• Customer Service Orientation
• Time Management

Required Education, Experience, Certifications And Licensure

• High school diploma or equivalent; preferred.
• Minimum two years administrative or general accounting experience or demonstrated knowledge, skills and abilities to perform all job tasks.
• Valid state issued driver’s license in good standing and acceptable driving record.

Additional Eligibility Qualifications

• Ability to read, write, and speak English fluently; bilingual is a plus.
• High degree of overall computer proficiency.
• High proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure).
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proficiency with multi-line phone systems and general office equipment.
• Effective and professional communication skills with the ability to resolve issues professionally.
• Ability to empathize with client families and their guests in emotionally charged situations.
• Positive attitude and organization, willingness to learn, and strong communication.
• Ability to manage multiple projects, prioritize tasks, and exercise good judgment.
• Attention to detail and follow-through.

Supervisory Responsibility

This position has no direct supervisory responsibilities.

Physical Demands and Work Environment

The duties are generally performed in an indoor office setting. Equipment may include computer, fax, copier, merchant terminal, multi-line phone system, and vehicle. Regularly required to climb, sit, stand, bend, kneel, and frequently lift up to 25 pounds. May require reaching, pushing, and pulling. May be exposed to chemicals and/or blood borne pathogens (low exposure risk). Overtime may be necessary.

Travel

This position may require up to 10 percent out-of-area and overnight travel. Travel is primarily local during business hours.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities; duties may change at any time with or without notice.