Administrative Assistant Job at Park Lawn Corporation in Albuquerque

Overview

Join to apply for the Administrative Assistant role at Park Lawn Corporation in Albuquerque, NM. This position is the primary administrative role in many Park Lawn locations and is responsible for performing a variety of administrative and accounting-related tasks to ensure the business runs smoothly and the expectations of client families and their guests are met.

Responsibilities

• Answers telephone and provides information to callers or routes calls to the appropriate person; places outgoing calls for the business.
• Greet and escort all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Updates timekeeping system as employees fill out missed punch logs.
• Prepares daily deposit reports and reconciliations.
• Processes and codes all business invoices for payment.
• Researches invoices and resolves any issues or discrepancies.
• Receives and records payments from client families.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Compiles and reports on statistical data as required by the business.
• Inputs data into operating system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Scans, copies, and prints as needed.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Acts as a backup in other administrative functions as needed.
• Completes assigned responsibilities and tasks without requiring excessive supervision.
• Performs special projects and other duties as assigned.

Qualifications

• High school diploma or equivalent; two years administrative or general accounting experience preferred, or demonstrated knowledge and abilities to perform all job tasks.
• Valid state driver’s license in good standing with acceptable driving record.
• Ability to read, write, and speak English fluently; bilingual is a plus.
• Strong computer proficiency and experience with local and virtual data management tools (Internet, Dropbox, Microsoft file management).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with multi-line phone systems and general office equipment.
• Effective and professional communication skills, including resolving issues in a professional manner.
• Ability to empathize with client families and their guests in emotionally charged situations.
• Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication.
• Ability to manage multiple projects, prioritize tasks, and exercise good judgment.
• Attention to detail and follow-through.

Benefits

• Robust health and welfare plans and savings account options to support personal needs and well-being.
• Rich 401(k) and Roth retirement plan options with company match for both full-time and part-time employees.
• Vacation, personal days, and sick days based on role.
• Employee discounts on services, merchandise, and property.
• Financial assistance programs encouraging education and development in industry-related subjects.

Work Environment

The duties are generally performed in an indoor office setting. Overtime may be necessary or required. The role may involve exposure to chemicals and/or bloodborne pathogens; travel is limited and typically local during business hours.

Travel

This position may require up to 10 percent out-of-area and overnight travel; travel is primarily local during the business day.