Administrative Assistant Job at Cynet systems Inc in Boston

Overview

Pay Range: $25hr - $28.99hr

Responsibilities

• Perform administrative and clerical duties to support the Deputy Commissioner for Protective Operations’ Office.
• Maintain an organized filing system and ensure timely processing of requests.
• Distribute time-sensitive mail and correspondence to Central Office Divisions, Regions, and Areas.
• Coordinate staff onboarding activities.
• Track departmental spending and prepare invoices for payment processing.
• Prepare travel reimbursements, TAFS, ethics forms, and monitor approval status with EOHHS.
• Designate priority levels for action items and track completion in coordination with the Director of Administration.
• Manage daily scheduling requests for the Deputy Commissioner, ensuring accuracy and inclusion of agendas and materials.
• Exercise discretion and confidentiality in managing sensitive information and meeting requests.
• Monitor and track scheduling requests, preparing for weekly check-in meetings with leadership.
• Provide courteous and professional phone coverage; triage calls to appropriate staff or units.
• Upload, track, and update documents using Microsoft Teams and other internal systems.
• Assist in preparing materials for briefings, presentations, and reports for key stakeholders such as the Governor’s Office, EOHHS, OCA, legislature, and federal agencies.
• Provide backup coordination and coverage for other Central Office units as needed.
• Perform other duties as assigned by the Director of Administration.

Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and Teams.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in documentation.
• Professional and courteous demeanor in client and stakeholder interactions.

Experience

• Proven experience in administrative or executive support roles.
• Experience in government, public administration, or similar organizational settings preferred