New River Community College is hiring: Senior Secretary in New York

Overview

Senior Secretary – St. John's University, Queens campus. Provides support for the graduate and undergraduate divisions of the School of Education (SOE). The candidate must communicate professionally and effectively on behalf of the Associate Dean, manage relations with key constituents, and communicate with students and university-wide offices.

Essential Functions

• Regularly handle confidential material and information and exercise discretion
• Function efficiently during high-demand periods with the students and the administrative team
• Oversee in coordination with the Associate Dean the conferral of degrees (three times a year) and all matters related to graduation (diploma distribution, verification of eligibility status, compiling content for graduation program)
• Serve as the primary reviewer for doctoral dissertations to meet formatting requirements for publication
• Develop or maintain data reports using multiple platforms
• Serve as a point of contact for the SOE with university-wide offices (Admissions, Bursar, Financial Services, Institutional Research, Provost, Registrar, University Events) that support academic programming deliverables
• Process academic requests for administrators and students in preparation for approval by the Associate Dean
• Lead and/or support college events for the Dean's Office
• Coordinate travel as needed
• Support the Associate Dean in monitoring and assigning tasks to graduate assistants
• Maintain a calendar
• Arrange in-person and virtual meetings
• May provide support to the Dean as needed
• Perform other duties as assigned

Competencies

• Commitment to promoting and enhancing diversity, inclusion, and equity
• Self-motivated and can work independently
• Punctual, reliable, organized, and flexible
• Demonstrated ability to manage a fast-paced work environment
• Ability to create and promote a welcoming, collaborative team-based environment as part of the Dean's Office
• Maintains a respectful workplace and exercises the highest degree of professionalism
• Be able to anticipate need
• Use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information
• Excellent and effective written and oral communication skills, problem-solving skills, time management skills, and detail-oriented
• Proficiency with Microsoft Office applications (including Outlook, OneDrive, Teams, Forms)
• Familiar with virtual meeting platforms (Teams, Webex, Zoom)

Work Environment

This position operates in a professional office environment. Uses standard office equipment such as personal computers, printers, conference/classroom presentation tools, etc.

Physical Demands

Occasional standing, movement, sitting, lifting up to 5 lbs., and vision requirements including close, distance, color, peripheral, and depth perception. Ability to adjust focus as needed.

Position Type/Expected Hours of Work

• Full-time Monday through Thursday, 8:30 a.m. to 4:30 p.m.; Friday 8:30 a.m. to 3 p.m.
• The role requires working on-site at the Queens campus

Education and Experience

• Required: Associate's degree
• 3-5 years related experience or training, or equivalent combination of education and experience

Preferred Education and Experience

• Bachelor's degree
• Experience in a higher education setting
• Knowledge in Ellucian BANNER, Degree Works, and ProQuest
• Familiar with Canvas LMS

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties may change at any time, with or without notice.

In compliance with NYC's Pay Transparency Act, the annual salary for this position is $55,000. St. John\'s University considers factors such as scope and responsibilities of the position, candidate\'s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

Important Note- St. John\'s is NOT an E-Verify Employer

St. John's offers a competitive compensation program commensurate with your qualifications and experience, contingent upon the departmental budget. We also offer a comprehensive benefits program including medical, dental, life insurance, long-term disability, tuition remission, 403(b) employer contributions, employee assistance program, and generous paid time off, along with access to campus arts, libraries, bookstores, dining facilities, recreation and events.

Any offer of employment is subject to satisfactory references and verification of employment and education.

To apply, visit https://jobs.silkroad.com/StJohnsEdu/Careers/jobs/219740