Talent Management and Development Secretary Job at Milford Public Schools in Mil

Talent Management and Development Secretary

This is a 12-month secretarial position in the district’s Talent Management & Development (TMD) Department at the Central Office. The role is customer service–focused and provides professional, confidential administrative support to ensure the smooth operation of the district’s human resources functions. The position serves as the first point of contact for employees, administrators, and applicants.

Responsibilities

• Serve as the primary customer service contact for the TMD Department, providing courteous and professional assistance to all employees, administrators, applicants, and visitors.
• Prepare and process correspondence, letters, reports, and other official documents; maintain accuracy and confidentiality at all times.
• Manage the creation, organization, and maintenance of personnel files, including secure electronic filing in accordance with district policies and record retention guidelines.
• Coordinate and process onboarding tasks for all new employees, including ID badge creation, fingerprinting, and background checks.
• Oversee the automated substitute system (Red Rover), ensuring accurate entry, reporting, and resolution of issues.
• Submit fingerprint and background check results to appropriate state agencies and track TB screenings for compliance.
• Enter, verify, and maintain personnel data in HR information systems (such as Alio) with attention to accuracy and confidentiality.
• Prepare and distribute new hire onboarding packets and electronic forms; track completion and follow up as needed.
• Assist with the preparation of HR reports, data entry, and maintenance of department records and databases.
• Support Talent Management initiatives, including recruitment activities, professional development events, and employee engagement efforts.
• Collaborate effectively within a team-oriented environment; demonstrate flexibility, initiative, and willingness to assist in achieving department goals.
• Perform other duties as assigned to support the efficient operation of the TMD Department.

Required Knowledge, Skills, And Abilities

• Exceptional customer service, interpersonal, and communication skills.
• Proficiency in Google Workspace (Docs, Sheets, Forms, Drive, Calendar, and Slides).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently with minimal supervision and collaboratively within a team.
• Familiarity with HR information systems (e.g., Alio, PowerSchool, Red Rover) preferred.
• Demonstrated problem-solving and critical-thinking abilities.

Education And Experience

• High school diploma or equivalent required; associate degree preferred.
• Minimum of three years of secretarial or administrative experience, preferably in a human resources or school district environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The employee is regularly required to sit, stand, walk, talk, and hear.
• The employee must occasionally lift or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, and the ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Work is performed primarily in a standard office environment within the district’s Central Office.
• The role requires frequent interaction with staff, administrators, and members of the public.
• The position involves moderate noise levels typical of an office environment and the use of office equipment such as computers, phones, copiers, and scanners.

Commitment to Equity, Relationships, and Service

The Milford Public Schools is committed to fostering a welcoming, inclusive, and respectful workplace. The Talent Management & Development Department values strong relationships, collaboration, and exceptional customer service as the foundation of our work. We seek candidates who share these values and are dedicated to supporting our district’s mission and community.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Finance and Sales

Industries

• Primary and Secondary Education