Hawaiʻi State Department of Education
Office Assistant II, III - Hawaii District Administration
Hawaiʻi State Department of Education, Houston, Texas, United States
This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.
Salary Range:
Office Assistant II, SR-06: $3,141.00 per month
Office Assistant III, SR-08: $3,266.00 per month
Examples of Duties:
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
Composes routine correspondence and letters of acknowledgement.
Sets up and maintains paper and electronic files and revises filing systems as necessary.
Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.
Minimum Qualifications:
Experience Requirements:
Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience: Class Title
Basic Exp (years)
Clerical Exp (years)
Supvy Exp/Aptitude
Total Exp (years) Office Assistant II 1/2 0 0 1/2 Office Assistant III 1/2 1 ** 1-1/2 Basic Experience:
Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience:
Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies. Keyboarding/Computer Skill Requirement:
Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels. Equal Opportunity:
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991.
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Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience: Class Title
Basic Exp (years)
Clerical Exp (years)
Supvy Exp/Aptitude
Total Exp (years) Office Assistant II 1/2 0 0 1/2 Office Assistant III 1/2 1 ** 1-1/2 Basic Experience:
Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience:
Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies. Keyboarding/Computer Skill Requirement:
Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels. Equal Opportunity:
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991.
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