University of Illinois College of Medicine
Academic Advisor- Department of Microbiology and Immunology
University of Illinois College of Medicine, Chicago, Illinois, United States, 60290
Overview
Academic Advisor - Department of Microbiology and Immunology at University of Illinois College of Medicine. Responsible for graduate program academic advising, admissions and recruitment, enrollment management, program evaluation, and administrative coordination. Works closely with the Department Head on administrative activities. Responsibilities
Counsel and advise graduate students on academic and career concerns; develop individual academic and career goals. Assist with course selection, university requirements, research laboratory rotations, financial aid, and scholarship/fellowship opportunities. Advise and guide current students through the administrative preparation of preliminary examinations and thesis defenses. Develop and implement alumni relations plan for the program. Improve alumni relations and promote alumni participation in professional development initiatives for students as well as departmental research, education and training programs. Plan and prepare instructional activities and course outlines in adherence to university policies and procedures. Course Scheduling - schedule courses with Office of Classroom Scheduling. Work with DGS/Dept. Head on course offerings. Develop and conduct workshops on topics related to career and professional development. Plan, manage and implement educational activities that engage students, including weekly student seminar series and other student activities. Oversee all elements of the department’s academic programs including grade management, course enrollment, student records, student handbook, and website maintenance. Design and create ad hoc reports. Communicate with faculty and departmental administrators on behalf of students; provide resource referral for external issues that may affect matriculation. Promote Student Organizations by encouraging student participation, foster involvement in organizations and attend events related to the academic, community, career and professional development of students. Manage student support activities including organizing career development events and improving the academic rigor and diversity of programs. Recruitment, Outreach, and Admissions: develop, promote, implement and evaluate the departmental marketing strategy to recruit new students. Develop, manage and maintain the departmental website. Manage and implement admissions policies and procedures including records management, application deadlines, and application outcomes. Evaluate and process all applications, coordinate reviews with admissions committee and enter decisions into online system. Field and respond to prospective student inquiries; coordinate visits for applicants invited for interviews. Collaborate with academic partners, non-profit and government organizations, health agencies, alumni and other constituents in developing activities that strengthen student education, including fellowships and professional development opportunities. Plan and implement graduate orientation initiatives. Administrative: event planning, travel arrangements, scheduling, minutes, calendar management, lab website maintenance, departmental website and social media presence; coordinate meetings; assist with reimbursements; order supplies; participate in special projects as assigned. Qualifications
Bachelor’s Degree required; Master’s degree preferred. Minimum of one year in an academic advising or career services role in a college or university setting; experience in advising healthcare education or professionals preferred. Knowledge of career services, student development theory related to career choice and exploration, and the career development process. Knowledge of learning styles, motivational strategies, study skills and obstacles to learning. Knowledge of federal and state financial aid programs, eligibility requirements, and regulations preferred. Knowledge of health careers and career requirements preferred. Computer literacy; ability to work independently and as part of a team; strong organizational, oral and written communication skills; ability to analyze situations and make independent decisions based on established guidelines. Details
Seniority level: Entry level Employment type: Full-time Industries: Higher Education
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Academic Advisor - Department of Microbiology and Immunology at University of Illinois College of Medicine. Responsible for graduate program academic advising, admissions and recruitment, enrollment management, program evaluation, and administrative coordination. Works closely with the Department Head on administrative activities. Responsibilities
Counsel and advise graduate students on academic and career concerns; develop individual academic and career goals. Assist with course selection, university requirements, research laboratory rotations, financial aid, and scholarship/fellowship opportunities. Advise and guide current students through the administrative preparation of preliminary examinations and thesis defenses. Develop and implement alumni relations plan for the program. Improve alumni relations and promote alumni participation in professional development initiatives for students as well as departmental research, education and training programs. Plan and prepare instructional activities and course outlines in adherence to university policies and procedures. Course Scheduling - schedule courses with Office of Classroom Scheduling. Work with DGS/Dept. Head on course offerings. Develop and conduct workshops on topics related to career and professional development. Plan, manage and implement educational activities that engage students, including weekly student seminar series and other student activities. Oversee all elements of the department’s academic programs including grade management, course enrollment, student records, student handbook, and website maintenance. Design and create ad hoc reports. Communicate with faculty and departmental administrators on behalf of students; provide resource referral for external issues that may affect matriculation. Promote Student Organizations by encouraging student participation, foster involvement in organizations and attend events related to the academic, community, career and professional development of students. Manage student support activities including organizing career development events and improving the academic rigor and diversity of programs. Recruitment, Outreach, and Admissions: develop, promote, implement and evaluate the departmental marketing strategy to recruit new students. Develop, manage and maintain the departmental website. Manage and implement admissions policies and procedures including records management, application deadlines, and application outcomes. Evaluate and process all applications, coordinate reviews with admissions committee and enter decisions into online system. Field and respond to prospective student inquiries; coordinate visits for applicants invited for interviews. Collaborate with academic partners, non-profit and government organizations, health agencies, alumni and other constituents in developing activities that strengthen student education, including fellowships and professional development opportunities. Plan and implement graduate orientation initiatives. Administrative: event planning, travel arrangements, scheduling, minutes, calendar management, lab website maintenance, departmental website and social media presence; coordinate meetings; assist with reimbursements; order supplies; participate in special projects as assigned. Qualifications
Bachelor’s Degree required; Master’s degree preferred. Minimum of one year in an academic advising or career services role in a college or university setting; experience in advising healthcare education or professionals preferred. Knowledge of career services, student development theory related to career choice and exploration, and the career development process. Knowledge of learning styles, motivational strategies, study skills and obstacles to learning. Knowledge of federal and state financial aid programs, eligibility requirements, and regulations preferred. Knowledge of health careers and career requirements preferred. Computer literacy; ability to work independently and as part of a team; strong organizational, oral and written communication skills; ability to analyze situations and make independent decisions based on established guidelines. Details
Seniority level: Entry level Employment type: Full-time Industries: Higher Education
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