UC San Diego
Administrative Assistant III (Health) - TP136890
UC San Diego, San Diego, California, United States, 92189
Overview
Payroll Title: BLANK AST 3 Department: Temporary Employment Services Worksite: Various Appointment Type: Temp Appointment Percent: Various% Union: CX Contract Total Openings: 1 Work Schedule: Variable, 8 hrs/day, Variable #TP136890 Administrative Assistant III (Health) Filing Deadline: Fri 10/31/2025 Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities! Assignment Details Duration: Assignments typically run for approximately 3-6 Months. Compensation and Benefits: $29.42-$30.77/hr, including paid holidays and vacation/sick leave. Full-medical insurance may also be available. Work Schedule: Monday - Friday 8:00am - 4:30pm, but can vary. Location: Most positions are on-site or hybrid. Description
TES has current openings for entry-level administrative to advanced level administrative positions within our health sciences and medical offices. Skill requirements vary by position. Responsibilities
Typical duties for applicants with general office support are as follows: Receptionist: answer phones, respond to emails, and greet customers/patients. Photocopy, file, and scan sensitive departmental documents. Maintain HIPAA Compliance. Heavy data entry and maintaining spreadsheets. Working in EPIC EHR software. Scheduling basic appointments and managing shared physician or faculty calendars. Maintain and order medical and/or non-medical inventory. Take meeting minutes for department/interdepartmental meetings or projects. Customer service for patients, students, and/or staff and facility of UCSD health systems. Responsibilities for applicants with advanced level administrative and executive support skills are as follows: Use of independent judgment to determine best resources and most effective tools to resolve administrative and operational problems. Provide direct administrative support for various physicians and faculty. Manage complex physician and faculty calendars: responsible for making decisions related to planning and implementation of meetings, special events, and travel. Make travel arrangements: liaison with travel agency, hotel, airlines etc. and process reimbursement requests. Process various fiscal transactions. Drafting correspondence and reports. Coordination of event, conference, and program logistics including: video conferencing (Zoom), transportation, accommodations, activities, reserving room space, and catering for scheduled events. Qualifications
Solid communication skills and ability to communicate professionally and effectively with a diverse population of all levels of organization in person, over the phone and in writing. Ability to work in an interactive environment and possess excellent customer service skills both in person and over the phone. Strong organizational skills with ability to set priorities, handle deadlines, and manage conflicting demands. Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs. Proven typing/word processing skills to prepare correspondence, reports, and spreadsheets. Demonstrated typing/word processing skills to prepare correspondence, reports, and spreadsheets. Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity. Administrative assistance experience in a hospital or medical office. Preferred Qualifications
Experience providing senior-level administrative support for clinical or non-clinical staff within a healthcare clinic, hospital, or organization. Previous directly related experience in a large complex healthcare setting. Experience and knowledge of billing software and EPIC/electronic health record systems. Experience using medical terminology. Ability to manage and optimize the use of multiple databases with extreme attention to detail. Manage complex calendars, schedule meetings and appointments; executing, coordinating, and managing event planning for programs, special events, meetings, and conferences. Experience analyzing and identifying problems, independently resolve discrepancies with ability to recommend solutions, effectively participate in short and long term planning for administrative needs of unit. Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity. Proven experience monitoring department budgets, including expenditures and purchasing. Ability to read, interpret and analyze financial data. Experience utilizing UCSD business systems (e.g., IFIS, PPS, FinancialLink, MyTravel, MyEvents, MyPayments, EmployeeLink, and/or Marketplace). Special Conditions
A background check is required. A medical screening may be required. This position has been identified as a Mandated Reporter pursuant to CANRA and requires immediate reporting of abuse or neglect of anyone under 18. Training and timely reporting are required. Pay Transparency Act: Annual Full Pay Range: $40,700 - $88,030 (will be prorated if appointment percentage is less than 100%). Hourly Equivalent: $19.49 - $42.16. Apply Now If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs. UC San Diego is an Equal Opportunity Employer. For more information, visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. UC San Diego is a smoke and tobacco free environment. Information: smokefree.ucsd.edu. Note: This description is for internal use and is not an official job posting.
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Payroll Title: BLANK AST 3 Department: Temporary Employment Services Worksite: Various Appointment Type: Temp Appointment Percent: Various% Union: CX Contract Total Openings: 1 Work Schedule: Variable, 8 hrs/day, Variable #TP136890 Administrative Assistant III (Health) Filing Deadline: Fri 10/31/2025 Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities! Assignment Details Duration: Assignments typically run for approximately 3-6 Months. Compensation and Benefits: $29.42-$30.77/hr, including paid holidays and vacation/sick leave. Full-medical insurance may also be available. Work Schedule: Monday - Friday 8:00am - 4:30pm, but can vary. Location: Most positions are on-site or hybrid. Description
TES has current openings for entry-level administrative to advanced level administrative positions within our health sciences and medical offices. Skill requirements vary by position. Responsibilities
Typical duties for applicants with general office support are as follows: Receptionist: answer phones, respond to emails, and greet customers/patients. Photocopy, file, and scan sensitive departmental documents. Maintain HIPAA Compliance. Heavy data entry and maintaining spreadsheets. Working in EPIC EHR software. Scheduling basic appointments and managing shared physician or faculty calendars. Maintain and order medical and/or non-medical inventory. Take meeting minutes for department/interdepartmental meetings or projects. Customer service for patients, students, and/or staff and facility of UCSD health systems. Responsibilities for applicants with advanced level administrative and executive support skills are as follows: Use of independent judgment to determine best resources and most effective tools to resolve administrative and operational problems. Provide direct administrative support for various physicians and faculty. Manage complex physician and faculty calendars: responsible for making decisions related to planning and implementation of meetings, special events, and travel. Make travel arrangements: liaison with travel agency, hotel, airlines etc. and process reimbursement requests. Process various fiscal transactions. Drafting correspondence and reports. Coordination of event, conference, and program logistics including: video conferencing (Zoom), transportation, accommodations, activities, reserving room space, and catering for scheduled events. Qualifications
Solid communication skills and ability to communicate professionally and effectively with a diverse population of all levels of organization in person, over the phone and in writing. Ability to work in an interactive environment and possess excellent customer service skills both in person and over the phone. Strong organizational skills with ability to set priorities, handle deadlines, and manage conflicting demands. Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs. Proven typing/word processing skills to prepare correspondence, reports, and spreadsheets. Demonstrated typing/word processing skills to prepare correspondence, reports, and spreadsheets. Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity. Administrative assistance experience in a hospital or medical office. Preferred Qualifications
Experience providing senior-level administrative support for clinical or non-clinical staff within a healthcare clinic, hospital, or organization. Previous directly related experience in a large complex healthcare setting. Experience and knowledge of billing software and EPIC/electronic health record systems. Experience using medical terminology. Ability to manage and optimize the use of multiple databases with extreme attention to detail. Manage complex calendars, schedule meetings and appointments; executing, coordinating, and managing event planning for programs, special events, meetings, and conferences. Experience analyzing and identifying problems, independently resolve discrepancies with ability to recommend solutions, effectively participate in short and long term planning for administrative needs of unit. Proven ability to work independently with minimum supervision, establish priorities, follow through on tasks to completion, and meet deadlines in an environment of multiple interruptions and changing priorities while maintaining a high degree of judgment and clarity. Proven experience monitoring department budgets, including expenditures and purchasing. Ability to read, interpret and analyze financial data. Experience utilizing UCSD business systems (e.g., IFIS, PPS, FinancialLink, MyTravel, MyEvents, MyPayments, EmployeeLink, and/or Marketplace). Special Conditions
A background check is required. A medical screening may be required. This position has been identified as a Mandated Reporter pursuant to CANRA and requires immediate reporting of abuse or neglect of anyone under 18. Training and timely reporting are required. Pay Transparency Act: Annual Full Pay Range: $40,700 - $88,030 (will be prorated if appointment percentage is less than 100%). Hourly Equivalent: $19.49 - $42.16. Apply Now If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs. UC San Diego is an Equal Opportunity Employer. For more information, visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. UC San Diego is a smoke and tobacco free environment. Information: smokefree.ucsd.edu. Note: This description is for internal use and is not an official job posting.
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