University of California San Diego
Housing Allocations Assistant - HYBRID - 137031
University of California San Diego, San Diego, California, United States, 92189
Overview
Job title: BLANK AST 2. Department: HOUSING DINING HOSPITALITY. Hiring pay scale: $25.46 - $28.28 per hour. Worksite: Campus. Appointment Type: Career. Appointment Percent: 100%. Union: CX Contract. Total openings: 1. Work Schedule: Days, 8 hrs/day, Mon-Fri, 8am-4:30pm, one remote day on Tuesday. Filing Deadline: Fri 10/24/2025.
DESCRIPTION Department Overview:
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with over 700 career employees, 1000 to 1200 student employees and an annual operating budget greater than $200 million. HDH provides housing for approximately 18,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering over 8 million sq. ft. HDH is in the midst of implementing an aggressive building plan which added 10,000 new beds in the next 10 years and will almost double our square footage by 2032.
Position Overview:
Under the supervision of the Housing Allocations General Manager, the Housing Allocations Assistant supports administrative day-to-day operations of the Graduate and Family (GFH) housing Allocations Office. The Assistant uses the GFH waitlist and Weekly Progress Reports to make housing offers for students, faculty and staff, based on housing availability and eligibility criteria. The Housing Allocations Assistant ensures low turnaround times and high occupancy rates and makes housing offers that reflect these business practices. Responsible for making housing offers and promoting of apartments; maintaining accurate records and necessary changes, enforce student eligibility, and track resident accounts taking appropriate action as necessary. May drive university vehicle. Provides a high level of attention to detail in completing forms and projects. Accurately utilizes Outlook, Word, Access, Publisher, Excel, and housing management software. Provides guidance on University policies, procedures, and office forms. May assist and perform other administrative staff duties.
May be required to work occasional overtime including some weekends.
May be required to work alternate work hours and shifts, including weekends.
Hybrid work arrangement: four days on-site and one day remote (Tuesday only). On-site location: Graduate and Family Housing Community on the East Campus.
QUALIFICATIONS
Proficient in data entry, word processing, and keyboarding skills.
Ability to interact and communicate with a diverse customer base, in a helpful, effective and informative manner in person, electronically, and on the telephone, demonstrating tact and diplomacy.
Ability to process a large volume of documents with accuracy in a timely manner.
Ability to work efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines.
Ability to build and maintain customer and partner relations through a professional approach in handling service needs and problems.
Proven ability to exercise tact, mature judgment, confidentiality, diplomacy and flexibility to promote a positive environment and job effectiveness.
Skilled to operate standard office equipment including computer, printers, fax, copier, telephone, and email.
Ability to maintain acceptable work habits with attention to details. Practice punctuality and maintain regular attendance.
Demonstrated ability to work independently and to compile and analyze data.
Excellent general office and administrative skills.
Ability to complete forms thoroughly, accurately, and follow-up independently according to UCSD and departmental procedures.
Demonstrated knowledge and ability to use personal computers and various software applications including spreadsheets, word processing, relational databases, desktop publishing, and electronic mail.
Ability to proofread work to ensure accuracy of grammar, punctuation, and spelling.
Demonstrated skill for detail and accuracy.
Ability to coordinate and prioritize workload. Proven organizational skills and problem-solving abilities using independent judgment.
SPECIAL CONDITIONS
Job offer is contingent upon satisfactory clearance based on Background Check results.
CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.
Pay Transparency Act
Annual Full Pay Range: $33,900 - $75,335 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $16.24 - $36.08
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
For more information, please review the UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
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DESCRIPTION Department Overview:
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with over 700 career employees, 1000 to 1200 student employees and an annual operating budget greater than $200 million. HDH provides housing for approximately 18,000 undergraduates, grad students, faculty, staff and their families in over 400 buildings covering over 8 million sq. ft. HDH is in the midst of implementing an aggressive building plan which added 10,000 new beds in the next 10 years and will almost double our square footage by 2032.
Position Overview:
Under the supervision of the Housing Allocations General Manager, the Housing Allocations Assistant supports administrative day-to-day operations of the Graduate and Family (GFH) housing Allocations Office. The Assistant uses the GFH waitlist and Weekly Progress Reports to make housing offers for students, faculty and staff, based on housing availability and eligibility criteria. The Housing Allocations Assistant ensures low turnaround times and high occupancy rates and makes housing offers that reflect these business practices. Responsible for making housing offers and promoting of apartments; maintaining accurate records and necessary changes, enforce student eligibility, and track resident accounts taking appropriate action as necessary. May drive university vehicle. Provides a high level of attention to detail in completing forms and projects. Accurately utilizes Outlook, Word, Access, Publisher, Excel, and housing management software. Provides guidance on University policies, procedures, and office forms. May assist and perform other administrative staff duties.
May be required to work occasional overtime including some weekends.
May be required to work alternate work hours and shifts, including weekends.
Hybrid work arrangement: four days on-site and one day remote (Tuesday only). On-site location: Graduate and Family Housing Community on the East Campus.
QUALIFICATIONS
Proficient in data entry, word processing, and keyboarding skills.
Ability to interact and communicate with a diverse customer base, in a helpful, effective and informative manner in person, electronically, and on the telephone, demonstrating tact and diplomacy.
Ability to process a large volume of documents with accuracy in a timely manner.
Ability to work efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines.
Ability to build and maintain customer and partner relations through a professional approach in handling service needs and problems.
Proven ability to exercise tact, mature judgment, confidentiality, diplomacy and flexibility to promote a positive environment and job effectiveness.
Skilled to operate standard office equipment including computer, printers, fax, copier, telephone, and email.
Ability to maintain acceptable work habits with attention to details. Practice punctuality and maintain regular attendance.
Demonstrated ability to work independently and to compile and analyze data.
Excellent general office and administrative skills.
Ability to complete forms thoroughly, accurately, and follow-up independently according to UCSD and departmental procedures.
Demonstrated knowledge and ability to use personal computers and various software applications including spreadsheets, word processing, relational databases, desktop publishing, and electronic mail.
Ability to proofread work to ensure accuracy of grammar, punctuation, and spelling.
Demonstrated skill for detail and accuracy.
Ability to coordinate and prioritize workload. Proven organizational skills and problem-solving abilities using independent judgment.
SPECIAL CONDITIONS
Job offer is contingent upon satisfactory clearance based on Background Check results.
CANRA Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18.
Pay Transparency Act
Annual Full Pay Range: $33,900 - $75,335 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $16.24 - $36.08
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
For more information, please review the UC San Diego Principles of Community.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
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