Accounts Payable Specialist

Position Overview: We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team. The ideal candidate will be responsible for processing invoices, handling vendor payments, and ensuring accurate data entry into our accounting systems. This role requires strong attention to detail, accuracy, and the ability to work in a fast-paced environment while meeting deadlines. Key Responsibilities: Accurately enter invoices, vendor information, and payment details into the accounting system. Review and verify invoices, ensuring proper coding, approvals, and compliance with company policies. Match purchase orders, invoices, and receipts to confirm accuracy prior to processing. Reconcile vendor statements and resolve discrepancies in a timely manner. Prepare and process check runs, ACH payments, and wire transfers. Maintain vendor files and ensure records are complete and up to date. Assist with month-end closing by ensuring all AP entries are posted accurately and on time. Respond to vendor inquiries and provide support regarding payment status. Support the finance team with ad-hoc reporting and administrative tasks as needed. Qualifications: 2+ years of accounts payable or general accounting experience. Strong data entry skills with a high degree of accuracy. Proficiency in Microsoft Office Suite (Excel, Outlook, Word); experience with ERP or accounting systems preferred. Excellent organizational skills and attention to detail. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Strong communication and problem-solving skills. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.

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