MASTER ST VINCENT DE PAUL OF BALTIM
Accounts Payable Specialist
MASTER ST VINCENT DE PAUL OF BALTIM, Baltimore, Maryland, United States
Overview
Job Location: Administrative Office - Baltimore, MD
Position Type: Full Time
Salary Range: $55,000.00 - $65,000.00
Travel Percentage: Up to 25%
Summary The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. They will be responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.
Primary Duties
Accounts Payable Processing:
Daily processing of all accounts payable for data entry into the accounting system. Ensure that all transactions are accurate, timely, complete and in compliance with purchasing policies and procedures. Maintain schedules to track and ensure monthly vendors are paid on time.
Payment Processing:
Preparing weekly payment batches accurately and timely.
Issue client assistance payments on an as needed basis separate from the normal payable payment process.
Responsible for processing purchase orders (POs), including confirming all approvals needed are obtained, maintaining purchase order records, updating purchase order log, and communicating to SVDP staff PO status, open balances of POs and such in accordance with SVDP purchasing policies.
Concur:
Administers Concur system, including processing Concur batches to ensure expense reimbursements are done in a timely manner, assisting both internal and external stakeholders with all Concur matters and periodically assisting with reviewing expense reports. Updating, when necessary, vendor, merchant and/or vendor account information.
Communication:
Contacting vendors and volunteers to obtain necessary documents needed to process invoices and payments, such as W-9s, payment/bank details or other items. Follow up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice.
Administration:
Maintaining organized AP documentation and support records / files. Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old. Maintaining and updating the accounts payable manual.
Accurate processing of 1099s annually.
Maintains SVDP travel policy documents and assists with customer service regarding travel questions / issues.
Assists the accounting department with monthly close, as assigned and needed, including preparing journal entries, maintain working scheduled and reconciling accounts.
Secondary Duties
Maintain a neat and organized work area including access to essential information.
Attend all staff meetings and other meetings as directed.
Assist with and attend special events held by St. Vincent de Paul, as necessary, including Empty Bowls, or other similar events.
Support a welcoming and positive environment for staff and volunteers, working with them effectively.
Uphold the vision, mission and values of St. Vincent de Paul.
Create an atmosphere of care and respect for clients, staff, funders and other partners.
Perform other duties as assigned, within the scope of the position.
Qualifications
High School Diploma and 3 years of accounting/finance experience, required.
Associate's Degree in Accounting, Finance or related field and 1 year of experience, will be considered.
Working knowledge of basic accounting functions preferably in the nonprofit sector.
Intermediate computer skills in Microsoft Word, Excel, and Outlook, and the ability to work with finance databases and software.
Must possess excellent written and oral communication skills, as well as interpersonal skills in order to effectively communicate with vendors, volunteers, and staff to provide clear instruction on expected deliverables and outcomes.
Possess excellent organizational and time management skills to be able to efficiently prioritize work and meet identified deadlines.
Ability to work under pressure, keep all work current and accurate, and respond to identified department deadlines with a sense of urgency.
Experience in a professional office environment.
Excellent problem-solving skills.
Ability to work independently.
Consistently demonstrate a team player attitude.
Physical Requirements ENVIRONMENTAL CONDITIONS: Primarily Indoor Work
TYPE OF WORK: LIGHT WORK: Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. It involves sitting most of the time with a degree of pushing/pulling of arm/or leg controls.
#J-18808-Ljbffr
Position Type: Full Time
Salary Range: $55,000.00 - $65,000.00
Travel Percentage: Up to 25%
Summary The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple tasks simultaneously. They will be responsible for processing and maintaining accounts payable records, reconciling vendor statements, and ensuring timely and accurate payments to vendors.
Primary Duties
Accounts Payable Processing:
Daily processing of all accounts payable for data entry into the accounting system. Ensure that all transactions are accurate, timely, complete and in compliance with purchasing policies and procedures. Maintain schedules to track and ensure monthly vendors are paid on time.
Payment Processing:
Preparing weekly payment batches accurately and timely.
Issue client assistance payments on an as needed basis separate from the normal payable payment process.
Responsible for processing purchase orders (POs), including confirming all approvals needed are obtained, maintaining purchase order records, updating purchase order log, and communicating to SVDP staff PO status, open balances of POs and such in accordance with SVDP purchasing policies.
Concur:
Administers Concur system, including processing Concur batches to ensure expense reimbursements are done in a timely manner, assisting both internal and external stakeholders with all Concur matters and periodically assisting with reviewing expense reports. Updating, when necessary, vendor, merchant and/or vendor account information.
Communication:
Contacting vendors and volunteers to obtain necessary documents needed to process invoices and payments, such as W-9s, payment/bank details or other items. Follow up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice.
Administration:
Maintaining organized AP documentation and support records / files. Reconciling and reviewing AP aging monthly, including following up to close any open AP invoices that are over a month old. Maintaining and updating the accounts payable manual.
Accurate processing of 1099s annually.
Maintains SVDP travel policy documents and assists with customer service regarding travel questions / issues.
Assists the accounting department with monthly close, as assigned and needed, including preparing journal entries, maintain working scheduled and reconciling accounts.
Secondary Duties
Maintain a neat and organized work area including access to essential information.
Attend all staff meetings and other meetings as directed.
Assist with and attend special events held by St. Vincent de Paul, as necessary, including Empty Bowls, or other similar events.
Support a welcoming and positive environment for staff and volunteers, working with them effectively.
Uphold the vision, mission and values of St. Vincent de Paul.
Create an atmosphere of care and respect for clients, staff, funders and other partners.
Perform other duties as assigned, within the scope of the position.
Qualifications
High School Diploma and 3 years of accounting/finance experience, required.
Associate's Degree in Accounting, Finance or related field and 1 year of experience, will be considered.
Working knowledge of basic accounting functions preferably in the nonprofit sector.
Intermediate computer skills in Microsoft Word, Excel, and Outlook, and the ability to work with finance databases and software.
Must possess excellent written and oral communication skills, as well as interpersonal skills in order to effectively communicate with vendors, volunteers, and staff to provide clear instruction on expected deliverables and outcomes.
Possess excellent organizational and time management skills to be able to efficiently prioritize work and meet identified deadlines.
Ability to work under pressure, keep all work current and accurate, and respond to identified department deadlines with a sense of urgency.
Experience in a professional office environment.
Excellent problem-solving skills.
Ability to work independently.
Consistently demonstrate a team player attitude.
Physical Requirements ENVIRONMENTAL CONDITIONS: Primarily Indoor Work
TYPE OF WORK: LIGHT WORK: Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. It involves sitting most of the time with a degree of pushing/pulling of arm/or leg controls.
#J-18808-Ljbffr