City of Norfolk
Overview
The City of Norfolk’s Department of Libraries is seeking an articulate, analytical, and detail-orientated Accounting Technician III to join our Business & Fiscal Management Team to support over 150 employees. The Accounting Technician performs a diverse range of administrative duties, personnel, time, and leave actions, clerical accounting and some highly specialized financial and statistical functions, fiscal record keeping, and other special projects. The successful candidate will have a broad knowledge of financial duties, budgetary monitoring and processes, fiscal analysis, policies, and procedures, contract processes and payroll/personnel management. Possess excellent organizational skills and outstanding relationship-building abilities. Work efficiently and effectively independently and as part of a team. An articulate communicator, verbally, in email, and in documents with staff from all levels of the organization as well as external vendors, citizens, and patrons. Position requires being flexible, agile and a willingness to learn new things to continuously expand one’s knowledge and build on one’s skillset. Departmental Hiring Salary Range: $41,503 - $45,653 Essential functions
Review and process financial records including purchase orders, requisitions, contract payments, vendor invoices, vouchers, and interdepartmental transfers. Accurately input data into the City’s financial system (AFMS) according to policy and best practices. Prepare and process financial and statistical reports, files, and records to ensure an accurate track of information. Prepare journal vouchers and other financial documents, such as invoices and cash receipts. Prepare reports, enter data into the financial system and reconcile accounts. Ensure the department is compliant with regulations pertaining to procurement and contract administration. Manage the shared inbox and respond to emails in a timely fashion. Assist with analyzing data and preparing statistical and financial reports. May assist with budget preparation and monitoring budgetary accounts by reviewing financial files, inputting the budget into the budget request system, making recommendations, gathering, and analyzing data and preparing statistical and financial and budget reports. Assist with managing all library facilities with the city staples and leased equipment. Maintain and reconcile supply accounts and manage inventory control for the department. Research billing and posting discrepancies. Assist with setting up new vendor/customer accounts. Maintain files, review all invoices and consult with customers regarding accounts. Responsible for meeting all city and departmental deadlines. Provide back-up functions for Administrative Assistant II to include payroll and personnel. Serve on special projects and committees as assigned. Handle the mail room. Assist with other team members with necessary tasks. Other duties as assigned. Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one/two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Four years\' experience in bookkeeping or accounting. Requires proficiency with computers, internet searching, and Microsoft office applications such as WORD, EXCEL, and PowerPoint. The ideal candidate will possess
At least 5 years of bookkeeping or accounting experience. Strong skills in analyzing documents, reports, and accounts. Experience using Microsoft Office Software and Accounting and/or Bookkeeping Software System. Ability to provide confidential support. Able to handle multiple tasks, follow oral and written instructions to meet deadlines. Possess experience in preparing accurate varied fiscal, financial, and budget documentation and reports. Experience handling payroll and personnel for a division or department. Ability to communicate and write clearly. Courteous and friendly customer service experience of at least 5 years. Ability to follow oral and written instructions to meet deadlines. Ability to work effectively and efficiently under limited supervision. Must exhibit a commitment to integrity, civility, and excellent customer service. Ability to work well tactfully and courteously with diverse groups and staff (internally and externally). Ability to effectively manage a wide array of tasks, projects, and responsibilities. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. Ability to fulfill a variety of functions in a team environment. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. A valid driver’s license.
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The City of Norfolk’s Department of Libraries is seeking an articulate, analytical, and detail-orientated Accounting Technician III to join our Business & Fiscal Management Team to support over 150 employees. The Accounting Technician performs a diverse range of administrative duties, personnel, time, and leave actions, clerical accounting and some highly specialized financial and statistical functions, fiscal record keeping, and other special projects. The successful candidate will have a broad knowledge of financial duties, budgetary monitoring and processes, fiscal analysis, policies, and procedures, contract processes and payroll/personnel management. Possess excellent organizational skills and outstanding relationship-building abilities. Work efficiently and effectively independently and as part of a team. An articulate communicator, verbally, in email, and in documents with staff from all levels of the organization as well as external vendors, citizens, and patrons. Position requires being flexible, agile and a willingness to learn new things to continuously expand one’s knowledge and build on one’s skillset. Departmental Hiring Salary Range: $41,503 - $45,653 Essential functions
Review and process financial records including purchase orders, requisitions, contract payments, vendor invoices, vouchers, and interdepartmental transfers. Accurately input data into the City’s financial system (AFMS) according to policy and best practices. Prepare and process financial and statistical reports, files, and records to ensure an accurate track of information. Prepare journal vouchers and other financial documents, such as invoices and cash receipts. Prepare reports, enter data into the financial system and reconcile accounts. Ensure the department is compliant with regulations pertaining to procurement and contract administration. Manage the shared inbox and respond to emails in a timely fashion. Assist with analyzing data and preparing statistical and financial reports. May assist with budget preparation and monitoring budgetary accounts by reviewing financial files, inputting the budget into the budget request system, making recommendations, gathering, and analyzing data and preparing statistical and financial and budget reports. Assist with managing all library facilities with the city staples and leased equipment. Maintain and reconcile supply accounts and manage inventory control for the department. Research billing and posting discrepancies. Assist with setting up new vendor/customer accounts. Maintain files, review all invoices and consult with customers regarding accounts. Responsible for meeting all city and departmental deadlines. Provide back-up functions for Administrative Assistant II to include payroll and personnel. Serve on special projects and committees as assigned. Handle the mail room. Assist with other team members with necessary tasks. Other duties as assigned. Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one/two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Four years\' experience in bookkeeping or accounting. Requires proficiency with computers, internet searching, and Microsoft office applications such as WORD, EXCEL, and PowerPoint. The ideal candidate will possess
At least 5 years of bookkeeping or accounting experience. Strong skills in analyzing documents, reports, and accounts. Experience using Microsoft Office Software and Accounting and/or Bookkeeping Software System. Ability to provide confidential support. Able to handle multiple tasks, follow oral and written instructions to meet deadlines. Possess experience in preparing accurate varied fiscal, financial, and budget documentation and reports. Experience handling payroll and personnel for a division or department. Ability to communicate and write clearly. Courteous and friendly customer service experience of at least 5 years. Ability to follow oral and written instructions to meet deadlines. Ability to work effectively and efficiently under limited supervision. Must exhibit a commitment to integrity, civility, and excellent customer service. Ability to work well tactfully and courteously with diverse groups and staff (internally and externally). Ability to effectively manage a wide array of tasks, projects, and responsibilities. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. Ability to fulfill a variety of functions in a team environment. Demonstrates a work style that is self-motivated, reflective, self-aware, and adaptive. A valid driver’s license.
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