Vaco
Overview
Bookkeeper - Logistics & Distribution Our client, a fast-growing logistics & distribution company, is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and support high-volume operations across warehouses, carriers, and 3PL partners. The ideal candidate understands freight, carrier invoicing, 3PL billing, EDI flows, and sales/use tax in a multi-entity, multi-state environment. Responsibilities
Maintain the general ledger and record daily transactions (cash, accounts payable, accounts receivable, credit cards). Process accounts payable: 3-way match to POs/receipts/BOLs, code to lanes/jobs, route approvals, and schedule payments. Manage accounts receivable: generate EDI/B2B invoices (810s), apply cash, maintain aging, and follow up on past-due items. Reconcile carrier and 3PL statements (accessorials, fuel surcharges, detention/demurrage); resolve discrepancies with Operations. Perform monthly bank and credit card reconciliations; research and clear reconciling items promptly. Prepare journal entries (freight and landed-cost accruals, prepaids, fixed assets) and maintain supporting schedules. Track in-transit inventory, receiving variances, and 3PL adjustments; assist with cycle counts/true-ups. Coordinate sales & use tax filings and nexus monitoring; assist with 1099 preparation. Support month-end close, KPI reporting (DSO, dispute rate, accessorial %), and audit PBC requests. Recommend process improvements to streamline billing, chargeback resolution, and reconciliations. Qualifications
Associate's or Bachelor's in Accounting/Finance (or equivalent experience). 2-4+ years of bookkeeping/staff accounting; logistics, distribution, or 3PL experience strongly preferred. Proficiency with accounting/ERP (NetSuite, Sage Intacct, MS Dynamics, or similar) and Excel (lookups, pivots). Familiarity with TMS/WMS workflows (e.g., ShipStation, Extensiv, Manhattan, Blue Yonder) and EDI documents (850/810). Strong attention to detail, organization, and communication; comfortable partnering with Operations and Customer Success. Nice to Have
Experience with Bill.com, Concur/Expensify, Avalara/TaxJar. Multi-entity, multi-currency exposure; prior retail/wholesale chargeback reconciliation. Note: Compensation is determined based on factors including skills, experience, location, and business needs. The posting may include a salary range as required by local law. Eligible for discretionary bonuses and benefits such as medical, dental, vision, and 401(k). EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of protected characteristics. Reasonable accommodations are available on request.
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Bookkeeper - Logistics & Distribution Our client, a fast-growing logistics & distribution company, is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and support high-volume operations across warehouses, carriers, and 3PL partners. The ideal candidate understands freight, carrier invoicing, 3PL billing, EDI flows, and sales/use tax in a multi-entity, multi-state environment. Responsibilities
Maintain the general ledger and record daily transactions (cash, accounts payable, accounts receivable, credit cards). Process accounts payable: 3-way match to POs/receipts/BOLs, code to lanes/jobs, route approvals, and schedule payments. Manage accounts receivable: generate EDI/B2B invoices (810s), apply cash, maintain aging, and follow up on past-due items. Reconcile carrier and 3PL statements (accessorials, fuel surcharges, detention/demurrage); resolve discrepancies with Operations. Perform monthly bank and credit card reconciliations; research and clear reconciling items promptly. Prepare journal entries (freight and landed-cost accruals, prepaids, fixed assets) and maintain supporting schedules. Track in-transit inventory, receiving variances, and 3PL adjustments; assist with cycle counts/true-ups. Coordinate sales & use tax filings and nexus monitoring; assist with 1099 preparation. Support month-end close, KPI reporting (DSO, dispute rate, accessorial %), and audit PBC requests. Recommend process improvements to streamline billing, chargeback resolution, and reconciliations. Qualifications
Associate's or Bachelor's in Accounting/Finance (or equivalent experience). 2-4+ years of bookkeeping/staff accounting; logistics, distribution, or 3PL experience strongly preferred. Proficiency with accounting/ERP (NetSuite, Sage Intacct, MS Dynamics, or similar) and Excel (lookups, pivots). Familiarity with TMS/WMS workflows (e.g., ShipStation, Extensiv, Manhattan, Blue Yonder) and EDI documents (850/810). Strong attention to detail, organization, and communication; comfortable partnering with Operations and Customer Success. Nice to Have
Experience with Bill.com, Concur/Expensify, Avalara/TaxJar. Multi-entity, multi-currency exposure; prior retail/wholesale chargeback reconciliation. Note: Compensation is determined based on factors including skills, experience, location, and business needs. The posting may include a salary range as required by local law. Eligible for discretionary bonuses and benefits such as medical, dental, vision, and 401(k). EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of protected characteristics. Reasonable accommodations are available on request.
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