Vaco Recruiter Services
Bookkeeper – Logistics & Distribution
About the Role
Our client, a fast-growing
logistics & distribution
company, is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and support high-volume operations across warehouses, carriers, and 3PL partners. The ideal candidate understands
freight, carrier invoicing, 3PL billing, EDI flows, and sales/use tax
in a multi-entity, multi-state environment. Key Responsibilities
Maintain the
general ledger
and record daily transactions (cash, A/P, A/R, credit cards).
Process
accounts payable : 3-way match to POs/receipts/BOLs, code to lanes/jobs, route approvals, schedule payments.
Manage
accounts receivable : generate EDI/B2B invoices (810s), apply cash, maintain aging, follow up on past-dues.
Reconcile
carrier and 3PL statements
(accessorials, fuel surcharges, detention/demurrage); resolve discrepancies with Ops.
Perform monthly
bank and credit card reconciliations ; research and clear reconciling items promptly.
Prepare
journal entries
(freight and landed-cost accruals, prepaids, fixed assets) and maintain supporting schedules.
Track
in-transit inventory , receiving variances, and 3PL adjustments; assist with cycle counts/true-ups.
Coordinate
sales & use tax
filings and nexus monitoring; assist with
1099
preparation.
Support
month-end close , KPI reporting (DSO, dispute rate, accessorial %), and audit PBC requests.
Recommend
process improvements
to streamline billing, chargeback resolution, and reconciliations.
Qualifications
Associate’s or Bachelor’s in Accounting/Finance (or equivalent experience).
2–4+ years
bookkeeping/staff accounting;
logistics, distribution, or 3PL
experience strongly preferred.
Proficiency with
accounting/ERP
(NetSuite, Sage Intacct, MS Dynamics, or similar) and
Excel
(lookups, pivots).
Familiarity with
TMS/WMS
workflows (e.g., ShipStation, Extensiv, Manhattan, Blue Yonder) and
EDI
documents (850/810).
Strong attention to detail, organization, and communication; comfortable partnering with Operations and Customer Success.
Nice to Have
Experience with
Bill.com ,
Concur/Expensify ,
Avalara/TaxJar .
Multi-entity, multi-currency exposure; prior
retail/wholesale chargeback
reconciliation.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. #J-18808-Ljbffr
About the Role
Our client, a fast-growing
logistics & distribution
company, is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and support high-volume operations across warehouses, carriers, and 3PL partners. The ideal candidate understands
freight, carrier invoicing, 3PL billing, EDI flows, and sales/use tax
in a multi-entity, multi-state environment. Key Responsibilities
Maintain the
general ledger
and record daily transactions (cash, A/P, A/R, credit cards).
Process
accounts payable : 3-way match to POs/receipts/BOLs, code to lanes/jobs, route approvals, schedule payments.
Manage
accounts receivable : generate EDI/B2B invoices (810s), apply cash, maintain aging, follow up on past-dues.
Reconcile
carrier and 3PL statements
(accessorials, fuel surcharges, detention/demurrage); resolve discrepancies with Ops.
Perform monthly
bank and credit card reconciliations ; research and clear reconciling items promptly.
Prepare
journal entries
(freight and landed-cost accruals, prepaids, fixed assets) and maintain supporting schedules.
Track
in-transit inventory , receiving variances, and 3PL adjustments; assist with cycle counts/true-ups.
Coordinate
sales & use tax
filings and nexus monitoring; assist with
1099
preparation.
Support
month-end close , KPI reporting (DSO, dispute rate, accessorial %), and audit PBC requests.
Recommend
process improvements
to streamline billing, chargeback resolution, and reconciliations.
Qualifications
Associate’s or Bachelor’s in Accounting/Finance (or equivalent experience).
2–4+ years
bookkeeping/staff accounting;
logistics, distribution, or 3PL
experience strongly preferred.
Proficiency with
accounting/ERP
(NetSuite, Sage Intacct, MS Dynamics, or similar) and
Excel
(lookups, pivots).
Familiarity with
TMS/WMS
workflows (e.g., ShipStation, Extensiv, Manhattan, Blue Yonder) and
EDI
documents (850/810).
Strong attention to detail, organization, and communication; comfortable partnering with Operations and Customer Success.
Nice to Have
Experience with
Bill.com ,
Concur/Expensify ,
Avalara/TaxJar .
Multi-entity, multi-currency exposure; prior
retail/wholesale chargeback
reconciliation.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. #J-18808-Ljbffr