Safety Marking Inc.
Safety Marking, Inc. (“SMC”) is a fast-growing construction & service company with multiple locations and is headquartered in Bridgeport.
We are seeking an organized and detail-oriented Administrator to join our team and support our day-to-day operations. This person will be based out of our Bridgeport, CT office and will report directly to the CFO.
This position will be part of a finance team of 7 and the position could have growth opportunity to a more detailed role within the finance team or even operations.
The Administrator will be responsible for overseeing a wide range of administrative tasks that support the efficient operation of the company. The ideal candidate will be highly organized, proactive, and capable of multitasking in a fast-paced environment. This role requires a strong understanding of office management, project coordination, and client relations, specifically in the service construction industry.
This is either a full-time or part-time in-person position.
Monday-Friday
Must be able to work within the core office hours 6-6PM
24 - 40 hours
KEY RESPONSIBILITIES
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Provide general administrative assistance to the finance and management teams, including scheduling meetings, handling correspondence, and maintaining office files and records. Assist with weekly payroll processes such as answering emails, sending out weekly certified payroll reports, and helping with monthly reporting requirements. Perform document vaulting electronically for all WO’s, invoices, and statements. Assist with billing / mailing of invoices and statements on a monthly basis. Track and manage company credit card expenses & approvals using RAMP software program. Assist contractor manager with subcontractor approval forms by completing, getting signatures, and scanning back for review. Assist estimating and contract department in organizing and filing of bid back up in SharePoint. Manage office supply ordering and tracking for the office. QUALIFICATIONS
High school diploma or equivalent; Associate’s degree or higher preferred. Proven experience in an administrative or office support role, ideally in construction or a related industry. Excellent organizational, communication, and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Strong attention to detail with the ability to manage multiple tasks simultaneously. Ability to work independently and as part of a team in a fast-paced environment. Excellent customer service skills and professional demeanor. Bonus if you are familiar with Timberline software. E.O.E.
WOMEN,
Minorities, and veterans are encouraged to apply. Equal Opportunity Employer, including disabled and veterans.
#J-18808-Ljbffr
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Provide general administrative assistance to the finance and management teams, including scheduling meetings, handling correspondence, and maintaining office files and records. Assist with weekly payroll processes such as answering emails, sending out weekly certified payroll reports, and helping with monthly reporting requirements. Perform document vaulting electronically for all WO’s, invoices, and statements. Assist with billing / mailing of invoices and statements on a monthly basis. Track and manage company credit card expenses & approvals using RAMP software program. Assist contractor manager with subcontractor approval forms by completing, getting signatures, and scanning back for review. Assist estimating and contract department in organizing and filing of bid back up in SharePoint. Manage office supply ordering and tracking for the office. QUALIFICATIONS
High school diploma or equivalent; Associate’s degree or higher preferred. Proven experience in an administrative or office support role, ideally in construction or a related industry. Excellent organizational, communication, and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Strong attention to detail with the ability to manage multiple tasks simultaneously. Ability to work independently and as part of a team in a fast-paced environment. Excellent customer service skills and professional demeanor. Bonus if you are familiar with Timberline software. E.O.E.
WOMEN,
Minorities, and veterans are encouraged to apply. Equal Opportunity Employer, including disabled and veterans.
#J-18808-Ljbffr