Mass General Brigham
Administrative Assistant Senior
Mass General Brigham, Newton, Massachusetts, United States, 02165
Overview
Administrative Assistant Senior role at Mass General Brigham. Location: Newton-Wellesley Hospital, 2014 Washington Street. Mass General Brigham relies on a wide range of professionals to advance our mission. We are a not-for-profit organization supporting patient care, research, teaching, and community service. We invite all applicants to join us and experience what it means to be part of Mass General Brigham. Summary
This position provides high-level administrative support to the executive and management teams. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The role is critical for efficient office operations and may lead junior administrative staff. Responsibilities
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project timelines and ensure deadlines are met. Qualifications
Education: High School Diploma or Equivalent required; Associate's Degree in Business Administration or Related Field preferred. Experience: 5-7 years in an administrative role (preferably in a healthcare setting); 1-2 years supporting senior-level staff preferred; in lieu of a degree, experience may be considered as applicable. Licenses and Credentials: None specified beyond standard requirements. Knowledge, Skills and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent verbal and written communication; strong organizational and multitasking abilities; ability to work independently; attention to detail and problem-solving; familiarity with hospital administration processes and healthcare regulations; professional demeanor and ability to interact with all levels of staff. Physical Requirements
Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Work Details
Remote Type: Onsite Work Location: 2014 Washington Street Scheduled Weekly Hours: 40 Employee Type: Regular Work Shift: Day (United States of America) Pay Range: $19.42 - $27.74/Hourly Grade: 4 Benefits and Equal Opportunity
At Mass General Brigham, base pay is offered with consideration of skills, experience, education, certifications, and other factors. The organization offers comprehensive benefits, career advancement opportunities, differentials, premiums, bonuses, and recognition programs. An overview of compensation and benefits will be provided during the offer process. EEO Statement : Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Reasonable accommodations are available for individuals in the job application or interview process. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries: Hospitals and Health Care Referrals increase your chances of interviewing. Get notified about new Senior Administrative Assistant jobs in Newton, MA.
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Administrative Assistant Senior role at Mass General Brigham. Location: Newton-Wellesley Hospital, 2014 Washington Street. Mass General Brigham relies on a wide range of professionals to advance our mission. We are a not-for-profit organization supporting patient care, research, teaching, and community service. We invite all applicants to join us and experience what it means to be part of Mass General Brigham. Summary
This position provides high-level administrative support to the executive and management teams. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The role is critical for efficient office operations and may lead junior administrative staff. Responsibilities
Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. Prepare, review, and edit reports, presentations, and other documents. Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Organize and maintain office files, both electronic and physical. Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for internal and external meetings, including room bookings and catering. Serve as the primary point of contact between executives and internal/external stakeholders. Draft and distribute memos, announcements, and other communications as directed. Oversee office supplies inventory, ordering, and distribution. Ensure office equipment is properly maintained and serviced. Coordinate with IT for technical support and equipment needs. Assist in the planning and execution of special projects and events. Monitor project timelines and ensure deadlines are met. Qualifications
Education: High School Diploma or Equivalent required; Associate's Degree in Business Administration or Related Field preferred. Experience: 5-7 years in an administrative role (preferably in a healthcare setting); 1-2 years supporting senior-level staff preferred; in lieu of a degree, experience may be considered as applicable. Licenses and Credentials: None specified beyond standard requirements. Knowledge, Skills and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent verbal and written communication; strong organizational and multitasking abilities; ability to work independently; attention to detail and problem-solving; familiarity with hospital administration processes and healthcare regulations; professional demeanor and ability to interact with all levels of staff. Physical Requirements
Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Work Details
Remote Type: Onsite Work Location: 2014 Washington Street Scheduled Weekly Hours: 40 Employee Type: Regular Work Shift: Day (United States of America) Pay Range: $19.42 - $27.74/Hourly Grade: 4 Benefits and Equal Opportunity
At Mass General Brigham, base pay is offered with consideration of skills, experience, education, certifications, and other factors. The organization offers comprehensive benefits, career advancement opportunities, differentials, premiums, bonuses, and recognition programs. An overview of compensation and benefits will be provided during the offer process. EEO Statement : Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. Reasonable accommodations are available for individuals in the job application or interview process. Seniority level
Mid-Senior level Employment type
Full-time Job function
Administrative Industries: Hospitals and Health Care Referrals increase your chances of interviewing. Get notified about new Senior Administrative Assistant jobs in Newton, MA.
#J-18808-Ljbffr