California State University, Long Beach
Administrative Support Coordinator
California State University, Long Beach, San Jose, California, United States, 95199
Overview
Administrative Support Coordinator role at California State University, Long Beach (Lucas College of Business). Base pay range
This range is provided by California State University, Long Beach. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Job Summary
Reporting to the Director of Resources & Operations and receiving work lead direction from the School Director, the Administrative Support Coordinator provides administrative support to the department in the Lucas College of Business (LCoB). Key Responsibilities
Process all Student Assistant, Course Student Assistant, and Instructional Student Assistant hiring, onboarding and tracking for the School of Management. If needed, appoint any Graduate and Teaching Assistants upon direction from the LCoB Resource Team. Coordinate all aspects of faculty office moves including packing and move of supplies & furniture, telephones, computers. Coordinate the setup for new tenure track faculty offices based on the direction from the Interim Director of Resources & Operations. Ensure faculty have teaching supplies, keys and keycard access to buildings/office/classrooms, and general office setup. Submit and manage all facility related requests for the Department. Log in the LCoB tracking sheet. Open and close the department office during regular office hours. Serve as front-line receptionist, answer phones, respond to inquiries about department programs, policies and procedures, run errands, distribute mail and make photocopies. Research, troubleshoot, resolve and disseminate moderately complex academic-related problems for students and faculty. Process student grade changes. Assist School Director and Analyst with faculty recruitment process. Maintain office equipment and order general supplies. Process equipment and service requests. Pickup for student assistants, master payroll, and miscellaneous paychecks; approve monthly student payable time. Act as part of the Emergency Drill/Evacuation team for the Business Tower (BT). Other tasks as assigned by the School Director, Analyst, or Interim Director of Resources & Operations. Temporary duties: support to other LCoB Undergraduate departments for Department Coordinator administrative & procurement tasks, as assigned by the Interim Director of Resources & Operations. Follow the SJSU travel guide and use Financial Transaction Services (FTS) to enter travel authorization requests and travel reimbursements. Assist faculty in making travel arrangements, assign account numbers, track funds, and monitor travel expenditures. Prepare and process purchase requisitions, direct pay and employee personal reimbursement claims following University policies. Reconcile Procurement Card and GoCard statements; manage TRIA/VPAT process for IT software requests. Coordinate with purchasing and accounts payable as needed. Maintain department faculty grants; track LCoB Travel Research & Development (TR&D) allocations and external grants. Understand fund guidelines and expiration; input and track expenditures; reconcile expenses using CFS Data Warehouse. Coordinate and prepare expenses with Tower Foundation and Research Foundation accounts; work with LCoB Resource Team analyst for processes. Knowledge, Skills & Abilities
Understand problems from a broader perspective and anticipate impacts on office administration and related areas. Provide high level customer service to students, faculty and staff. Effectively handle interpersonal interactions at all levels and manage sensitive situations. Interpret and apply policies independently; use judgment when precedents do not exist. Perform business math, analyze budgetary data, and make accurate projections. Strong written and oral communication skills. Manage multiple priorities, organize and plan projects. Work cooperatively and professionally with others; establish and maintain good working relationships. Working knowledge of CFS to extract information and understand fund interactions. Proficient in PC software (PeopleSoft, MS Office, Excel) and SJSU applications (FTS, CFS/Data Warehouse, MySJSU, SJSU@Work, CHRS, and related tools). Detail-oriented with professional and respectful communication. Required Qualifications
Completion of a high school program, technical/vocational program, or their equivalents. Three years of related office work experience. Preferred Qualifications
Experience providing customer service. Experience handling multiple work priorities. Experience with DocuSign, Word and Excel. Experience with student appointments. Experience with SJSU systems FTS, CFS, CFS Data Warehouse, PeopleSoft, CSUBuy and CHRS. Experience preparing travel reimbursements, purchase requisitions, and reconciling financial transactions. Compensation
Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,617/month - $4,850/month CSU Salary Range: $4,058/month - $6,653/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 11, 2025 through September 28, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information
University Personnel jobs@sjsu.edu 408-924-2252 Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination on the basis of age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, national origin, race, religion, sex, sexual orientation, and veteran status. Reasonable accommodation is provided for applicants with disabilities.
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Administrative Support Coordinator role at California State University, Long Beach (Lucas College of Business). Base pay range
This range is provided by California State University, Long Beach. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Job Summary
Reporting to the Director of Resources & Operations and receiving work lead direction from the School Director, the Administrative Support Coordinator provides administrative support to the department in the Lucas College of Business (LCoB). Key Responsibilities
Process all Student Assistant, Course Student Assistant, and Instructional Student Assistant hiring, onboarding and tracking for the School of Management. If needed, appoint any Graduate and Teaching Assistants upon direction from the LCoB Resource Team. Coordinate all aspects of faculty office moves including packing and move of supplies & furniture, telephones, computers. Coordinate the setup for new tenure track faculty offices based on the direction from the Interim Director of Resources & Operations. Ensure faculty have teaching supplies, keys and keycard access to buildings/office/classrooms, and general office setup. Submit and manage all facility related requests for the Department. Log in the LCoB tracking sheet. Open and close the department office during regular office hours. Serve as front-line receptionist, answer phones, respond to inquiries about department programs, policies and procedures, run errands, distribute mail and make photocopies. Research, troubleshoot, resolve and disseminate moderately complex academic-related problems for students and faculty. Process student grade changes. Assist School Director and Analyst with faculty recruitment process. Maintain office equipment and order general supplies. Process equipment and service requests. Pickup for student assistants, master payroll, and miscellaneous paychecks; approve monthly student payable time. Act as part of the Emergency Drill/Evacuation team for the Business Tower (BT). Other tasks as assigned by the School Director, Analyst, or Interim Director of Resources & Operations. Temporary duties: support to other LCoB Undergraduate departments for Department Coordinator administrative & procurement tasks, as assigned by the Interim Director of Resources & Operations. Follow the SJSU travel guide and use Financial Transaction Services (FTS) to enter travel authorization requests and travel reimbursements. Assist faculty in making travel arrangements, assign account numbers, track funds, and monitor travel expenditures. Prepare and process purchase requisitions, direct pay and employee personal reimbursement claims following University policies. Reconcile Procurement Card and GoCard statements; manage TRIA/VPAT process for IT software requests. Coordinate with purchasing and accounts payable as needed. Maintain department faculty grants; track LCoB Travel Research & Development (TR&D) allocations and external grants. Understand fund guidelines and expiration; input and track expenditures; reconcile expenses using CFS Data Warehouse. Coordinate and prepare expenses with Tower Foundation and Research Foundation accounts; work with LCoB Resource Team analyst for processes. Knowledge, Skills & Abilities
Understand problems from a broader perspective and anticipate impacts on office administration and related areas. Provide high level customer service to students, faculty and staff. Effectively handle interpersonal interactions at all levels and manage sensitive situations. Interpret and apply policies independently; use judgment when precedents do not exist. Perform business math, analyze budgetary data, and make accurate projections. Strong written and oral communication skills. Manage multiple priorities, organize and plan projects. Work cooperatively and professionally with others; establish and maintain good working relationships. Working knowledge of CFS to extract information and understand fund interactions. Proficient in PC software (PeopleSoft, MS Office, Excel) and SJSU applications (FTS, CFS/Data Warehouse, MySJSU, SJSU@Work, CHRS, and related tools). Detail-oriented with professional and respectful communication. Required Qualifications
Completion of a high school program, technical/vocational program, or their equivalents. Three years of related office work experience. Preferred Qualifications
Experience providing customer service. Experience handling multiple work priorities. Experience with DocuSign, Word and Excel. Experience with student appointments. Experience with SJSU systems FTS, CFS, CFS Data Warehouse, PeopleSoft, CSUBuy and CHRS. Experience preparing travel reimbursements, purchase requisitions, and reconciling financial transactions. Compensation
Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,617/month - $4,850/month CSU Salary Range: $4,058/month - $6,653/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 11, 2025 through September 28, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information
University Personnel jobs@sjsu.edu 408-924-2252 Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination on the basis of age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, national origin, race, religion, sex, sexual orientation, and veteran status. Reasonable accommodation is provided for applicants with disabilities.
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