Administrative Associate for Department of Computational, Engineering, & Mathema

The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences. The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks. Responsibilities: Communication & Coordination: Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings. Personnel & Hiring: Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes. Track and process approvals for new hires, reappointments, and terminations. Office & Records Management: Maintain confidential personnel files, departmental records, and office assets. Handle daily office duties and serve as a liaison between students, faculty, and administrators. Financial & Logistical Support: Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering. Coordinate meetings, events, and special projects. May require work beyond normal office hours and/or work on weekends. This position may supervise student workers. This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal background check. Required Education and Experience: High school diploma or higher in related field. Five years (5) of related experience. Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite (Word, Excel, etc.). Excellent written and verbal communication, organizational, and interpersonal skills. Ability to handle confidential information and work independently. Applicant Instructions: Cover Letter Resume / CV Professional References Please ensure that all required documents are uploaded prior to submitting the application. Once the application is submitted, no changes or revisions can be made. Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities. In compliance with ADA, if accommodations are needed for the application process, please contact HR at 210-784-2058. Equal Opportunity/Veterans/Disability Employer.

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