Seattle University
Administrative Assistant for Calendar Unification
Seattle University, Seattle, Washington, us, 98127
Overview
Administrative Assistant for Calendar Unification — Seattle University Base pay range: $45,000.00/yr - $50,000.00/yr. FLSA Status: Nonexempt. Months Per Year: 12. Employment Status: Full-Time. Work Model: Hybrid Eligible. Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense and strive to be a welcoming and inclusive campus environment. Position Description
Job Purpose: Are you detail-oriented, flexible, and energized by helping big projects run smoothly? Join the team leading Seattle University's historic Calendar Unification initiative. In this role, you'll provide administrative support that directly helps schools and colleges migrate their curriculum from quarters to semesters, while contributing to the broader work of the Calendar Unification Steering Team. This position is a limited term appointment, currently scheduled to end on October 1, 2026, with potential to conclude earlier if the university needs require. Essential Job Duties
Curriculum migration support: You will be matched with 2-3 schools/colleges to provide scheduling and calendaring support for meetings, workshops, and events. Coordinate with college coordinators and administrative staff to meet operational needs during the transition; manage logistics for workshops/forums, including room reservations, catering orders, materials preparation, and technology support. Assist faculty and academic departments with meeting scheduling and related administrative tasks connected to curriculum migration. Support procurement processes, including stipend processing, submitting purchase requests, and tracking orders. Monitor and triage requests from faculty and staff, escalating to the steering team as needed. Maintain shared project folders and resources, including documents, spreadsheets, and meeting notes. Provide flexible administrative support for the Calendar Unification Steering Team as project needs evolve. Marginal Job Duties: Perform other related job duties as requested. Qualifications
High school diploma and sufficient experience to perform job duties. Competency in O365 Microsoft tools (Word, PowerPoint, Excel, Outlook). Strong organizational skills with the ability to manage multiple tasks and deadlines. Clear written and verbal communication skills. Flexibility and willingness to take on varied tasks across multiple offices. Proactive and reliable, with strong attention to detail. Preferred Qualifications
Bachelor’s Degree in a demonstrably related field (not required). Experience working in higher education or a similar setting (not required). Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. Benefits and Compensation
Compensation at a Glance: Salary Range $45,000 - $50,000. Seattle University provides a comprehensive benefits package including medical, dental, vision, life, disability, retirement contributions, tuition assistance, and more. Details available on the Benefits site. Hybrid Eligible: This position may be eligible for a hybrid schedule after successful completion of an introductory period (3-6 months). On-campus onboarding and periodic reviews apply for flexibility. How to Apply
To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/2951?c=seattleu Copyright ©2025 Seattle University. Posted by the recruitment system.
#J-18808-Ljbffr
Administrative Assistant for Calendar Unification — Seattle University Base pay range: $45,000.00/yr - $50,000.00/yr. FLSA Status: Nonexempt. Months Per Year: 12. Employment Status: Full-Time. Work Model: Hybrid Eligible. Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense and strive to be a welcoming and inclusive campus environment. Position Description
Job Purpose: Are you detail-oriented, flexible, and energized by helping big projects run smoothly? Join the team leading Seattle University's historic Calendar Unification initiative. In this role, you'll provide administrative support that directly helps schools and colleges migrate their curriculum from quarters to semesters, while contributing to the broader work of the Calendar Unification Steering Team. This position is a limited term appointment, currently scheduled to end on October 1, 2026, with potential to conclude earlier if the university needs require. Essential Job Duties
Curriculum migration support: You will be matched with 2-3 schools/colleges to provide scheduling and calendaring support for meetings, workshops, and events. Coordinate with college coordinators and administrative staff to meet operational needs during the transition; manage logistics for workshops/forums, including room reservations, catering orders, materials preparation, and technology support. Assist faculty and academic departments with meeting scheduling and related administrative tasks connected to curriculum migration. Support procurement processes, including stipend processing, submitting purchase requests, and tracking orders. Monitor and triage requests from faculty and staff, escalating to the steering team as needed. Maintain shared project folders and resources, including documents, spreadsheets, and meeting notes. Provide flexible administrative support for the Calendar Unification Steering Team as project needs evolve. Marginal Job Duties: Perform other related job duties as requested. Qualifications
High school diploma and sufficient experience to perform job duties. Competency in O365 Microsoft tools (Word, PowerPoint, Excel, Outlook). Strong organizational skills with the ability to manage multiple tasks and deadlines. Clear written and verbal communication skills. Flexibility and willingness to take on varied tasks across multiple offices. Proactive and reliable, with strong attention to detail. Preferred Qualifications
Bachelor’s Degree in a demonstrably related field (not required). Experience working in higher education or a similar setting (not required). Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. Benefits and Compensation
Compensation at a Glance: Salary Range $45,000 - $50,000. Seattle University provides a comprehensive benefits package including medical, dental, vision, life, disability, retirement contributions, tuition assistance, and more. Details available on the Benefits site. Hybrid Eligible: This position may be eligible for a hybrid schedule after successful completion of an introductory period (3-6 months). On-campus onboarding and periodic reviews apply for flexibility. How to Apply
To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/2951?c=seattleu Copyright ©2025 Seattle University. Posted by the recruitment system.
#J-18808-Ljbffr