BlueTeam
Job Title:
Lead Accounts Payable Specialist
Department : Finance and Accounting
Reports To : Accounts Payable Manager
FLSA Status:
Exempt
Location:
Boca Raton, FL
Company Summary:
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets.
Summary:
The Lead Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process, including vendor statement reconciliation, overhead payment processing, ACH and vendor setup, and year-end 1099 reporting. The ideal candidate will also support audits, manage credit applications, and oversee escheatment compliance. This position is not a supervisory role.
Essential Duties and Responsibilities:
Invoice Processing & Approval: Review, balance, and release invoices for payment. Ensure accurate coding, proper approvals, and compliance with company policies and accounting standards.
Certify Expenses: Coordinate and train card holders on credit card expenses and expense report submissions.
Vendor Statement Reconciliation: Regularly reconcile vendor statements to ensure all invoices are accounted for and discrepancies are resolved promptly.
Overhead Payment File Management: Prepare and process overhead payment files accurately and in a timely manner.
ACH & Vendor Setup: Set up and maintain vendor profiles, including ACH payment information, while ensuring compliance with internal controls and data security protocols.
1099 Year-End: Lead the preparation and distribution of 1099 forms, ensuring compliance with IRS regulations and timely year-end reporting.
Audit Support: Assist internal and external auditors by providing documentation and responding to inquiries related to accounts payable processes.
Escheatment Process: Manage the semi-annual escheatment process, including due diligence, documentation, and reporting in compliance with applicable state regulations.
Credit Applications: Complete and submit credit applications for new vendors and maintain records of credit terms and agreements.
Special Projects & Other Duties: Participate in special projects such as system enhancements as requested. Perform other assigned tasks and duties as requested by manager.
Qualifications:
Must be a team player who is also able to work independently and adhere to BlueTeam’s core values.
Knowledge of or experience within the construction industry a plus.
Experience with Certify or similar expense management tools.
Knowledge of GAAP and basic accounting principles.
Intermediate proficiency in Microsoft Office is required, especially Excel, Outlook, and Word.
Proficiency in Acumatica or other construction ERP software applications preferred.
Ability to maintain a high level of confidentiality required.
Must be collaborative and able to work with employees at all levels of the organization.
Must have the ability to exercise discretion and independent judgment on assigned tasks and responsibilities.
Must be detail-oriented with a high degree of accuracy, able to work well under pressure in a fast-paced environment, and meet deadlines within determined timeframes.
Self-motivated, analytical, and problem-solving skills with a process improvement mindset.
Excellent organizational, communication and interpersonal skills.
Willingness to learn business operations and provide exceptional customer service to a broad base of stakeholders.
Education and/or Experience:
Bachelor's degree in finance, accounting, or related field required.
3+ years of accounts payable experience, preferably in a mid-to-large organization.
Proficiency with Leap or similar AP automation platforms preferred.
Strong understanding of AP best practices, 1099 reporting, and escheatment laws.
Physical Demands:
While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods. The employee must be able to sit for long periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BlueTeam is a Drug Free Workplace and an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.
Employment Details:
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Industries: Construction
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Lead Accounts Payable Specialist
Department : Finance and Accounting
Reports To : Accounts Payable Manager
FLSA Status:
Exempt
Location:
Boca Raton, FL
Company Summary:
BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets.
Summary:
The Lead Accounts Payable Specialist will be responsible for managing the full-cycle accounts payable process, including vendor statement reconciliation, overhead payment processing, ACH and vendor setup, and year-end 1099 reporting. The ideal candidate will also support audits, manage credit applications, and oversee escheatment compliance. This position is not a supervisory role.
Essential Duties and Responsibilities:
Invoice Processing & Approval: Review, balance, and release invoices for payment. Ensure accurate coding, proper approvals, and compliance with company policies and accounting standards.
Certify Expenses: Coordinate and train card holders on credit card expenses and expense report submissions.
Vendor Statement Reconciliation: Regularly reconcile vendor statements to ensure all invoices are accounted for and discrepancies are resolved promptly.
Overhead Payment File Management: Prepare and process overhead payment files accurately and in a timely manner.
ACH & Vendor Setup: Set up and maintain vendor profiles, including ACH payment information, while ensuring compliance with internal controls and data security protocols.
1099 Year-End: Lead the preparation and distribution of 1099 forms, ensuring compliance with IRS regulations and timely year-end reporting.
Audit Support: Assist internal and external auditors by providing documentation and responding to inquiries related to accounts payable processes.
Escheatment Process: Manage the semi-annual escheatment process, including due diligence, documentation, and reporting in compliance with applicable state regulations.
Credit Applications: Complete and submit credit applications for new vendors and maintain records of credit terms and agreements.
Special Projects & Other Duties: Participate in special projects such as system enhancements as requested. Perform other assigned tasks and duties as requested by manager.
Qualifications:
Must be a team player who is also able to work independently and adhere to BlueTeam’s core values.
Knowledge of or experience within the construction industry a plus.
Experience with Certify or similar expense management tools.
Knowledge of GAAP and basic accounting principles.
Intermediate proficiency in Microsoft Office is required, especially Excel, Outlook, and Word.
Proficiency in Acumatica or other construction ERP software applications preferred.
Ability to maintain a high level of confidentiality required.
Must be collaborative and able to work with employees at all levels of the organization.
Must have the ability to exercise discretion and independent judgment on assigned tasks and responsibilities.
Must be detail-oriented with a high degree of accuracy, able to work well under pressure in a fast-paced environment, and meet deadlines within determined timeframes.
Self-motivated, analytical, and problem-solving skills with a process improvement mindset.
Excellent organizational, communication and interpersonal skills.
Willingness to learn business operations and provide exceptional customer service to a broad base of stakeholders.
Education and/or Experience:
Bachelor's degree in finance, accounting, or related field required.
3+ years of accounts payable experience, preferably in a mid-to-large organization.
Proficiency with Leap or similar AP automation platforms preferred.
Strong understanding of AP best practices, 1099 reporting, and escheatment laws.
Physical Demands:
While performing the duties of this job, the employee is regularly required to type and look at a computer screen for long periods. The employee must be able to sit for long periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BlueTeam is a Drug Free Workplace and an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law.
Employment Details:
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Accounting/Auditing and Finance
Industries: Construction
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