Vaco Recruiter Services
Job Title: Accounts Payable Specialist
About the Company
Our client is a well-established organization committed to financial integrity and operational excellence. They seek a detail-oriented Accounts Payable Specialist to join the finance team and ensure timely, accurate processing of vendor invoices and payments. This role offers the chance to work in a collaborative environment that values process improvement, strong controls, and professional growth.
Position Summary
The Accounts Payable Specialist is responsible for full-cycle AP processing, vendor management, payment execution, and reconciliations. The role supports month-end close activities, ensures compliance with company policies and internal controls, and partners with Procurement, Treasury, and Accounting to resolve vendor issues and improve AP processes.
Key Responsibilities
Receive, review, and code vendor invoices; ensure appropriate approvals and matching to purchase orders and receipts where required.
Enter and process invoices in the ERP system and route for approval according to policy.
Prepare and execute payment runs (ACH, wire, check) and ensure timely vendor payments.
Reconcile vendor statements and resolve discrepancies, disputed invoices, and short pays.
Maintain vendor records, process W-9 requests, and support 1099 reporting procedures.
Assist with month-end close tasks including AP account reconciliations and accruals.
Support internal controls and SOX compliance by maintaining supporting documentation and participating in audit requests.
Respond promptly to vendor inquiries regarding payment status, remittance details, and invoice questions.
Identify process improvement opportunities and assist with AP automation or workflow enhancement initiatives.
Support cross-functional teams (Procurement, Treasury, Accounting) on invoice and payment issues as needed.
Qualifications Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
2+ years of accounts payable or related accounting experience.
Proficiency with ERP systems (NetSuite, Oracle, SAP, Dynamics, or similar) and strong Excel skills.
Solid attention to detail and ability to manage multiple priorities in a deadline-driven environment.
Strong communication and interpersonal skills for vendor and internal stakeholder interaction.
Understanding of payment methods (ACH, wire, check) and basic vendor tax/reporting requirements (1099).
Proven problem-solving skills and a continuous-improvement mindset.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. #J-18808-Ljbffr
Enter and process invoices in the ERP system and route for approval according to policy.
Prepare and execute payment runs (ACH, wire, check) and ensure timely vendor payments.
Reconcile vendor statements and resolve discrepancies, disputed invoices, and short pays.
Maintain vendor records, process W-9 requests, and support 1099 reporting procedures.
Assist with month-end close tasks including AP account reconciliations and accruals.
Support internal controls and SOX compliance by maintaining supporting documentation and participating in audit requests.
Respond promptly to vendor inquiries regarding payment status, remittance details, and invoice questions.
Identify process improvement opportunities and assist with AP automation or workflow enhancement initiatives.
Support cross-functional teams (Procurement, Treasury, Accounting) on invoice and payment issues as needed.
Qualifications Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
2+ years of accounts payable or related accounting experience.
Proficiency with ERP systems (NetSuite, Oracle, SAP, Dynamics, or similar) and strong Excel skills.
Solid attention to detail and ability to manage multiple priorities in a deadline-driven environment.
Strong communication and interpersonal skills for vendor and internal stakeholder interaction.
Understanding of payment methods (ACH, wire, check) and basic vendor tax/reporting requirements (1099).
Proven problem-solving skills and a continuous-improvement mindset.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. #J-18808-Ljbffr