Washington State ESD
Overview
DSHS BHHA - Administrative Assistant 5 The Department of Social and Health Services (DSHS) is seeking a detail-oriented and dependable Administrative Assistant 5 to join the Office of Forensic Mental Health Services (OFMHS) in Olympia, WA. In this role, you will provide confidential administrative support to the Director of the Office of Forensic Mental Health Services (OFMHS), including managing correspondence, constituent inquiries, calendars, travel, mail, and meeting logistics. Acting with delegated authority, you’ll make decisions and take action on behalf of the Director across operational and administrative matters such as personnel coordination, office space assistance, equipment and other goods and services purchases, and handling sensitive legal and medical information. You’ll establish procedures, apply policies, and lead planning to ensure program standards and deadlines are met. This includes developing timelines, optimizing workflows, and solving complex problems to maximize efficiency. You’ll coordinate statewide trainings and conferences, manage purchasing for OFMHS staff, and oversee recruitment processes and required data entry and record keeping. This position requires high-level judgment, professionalism, and independence. Some of what you\'ll do: Provides confidential executive-level support to the OFMHS Director, with delegated authority over specified administrative and operational matters. Coordinates with staff development and operations, personnel issues, recruitment, onboarding, and exit procedures across all OFMHS worksites. Manages the Director’s schedule, prioritizing meetings and events to ensure strategic engagement with stakeholders. Oversees constituent communications, ensuring timely, accurate responses to inquiries from government offices and the public. Composes and edits executive correspondence, prepares reports, and exercises signature authority on behalf of the Director. Coordinates and leads internal meetings related to improvements across the office, including administrative resources and equity, diversity, access, and inclusion. Tracks assignments, incident reports, and legislative deliverables to ensure timely completion and compliance. Manages purchasing, inventory, and billing through TRACKS, ensuring cost-effective use of public funds. Coordinates meetings, conferences, and travel logistics for the Director and delegates, including contracts and facility arrangements. Maintains and updates OFMHS intranet and SharePoint content, serving as the site owner and liaison for statewide communications. We are looking for professionals who demonstrate: Sound judgment and discretion in managing confidential administrative, personnel, and legal matters on behalf of executive leadership. Strong organizational skills to coordinate complex schedules, meetings, travel, and statewide operational logistics. Attention to detail in preparing, reviewing, and tracking reports, correspondence, contracts, and constituent communications. Leadership and mentoring abilities to supervise staff, delegate tasks, and support professional development. Initiative and independence in overseeing purchasing, recruitment, onboarding, and cross-divisional assignments that impact statewide service delivery. Who should apply? High school diploma or equivalent. AND Five years of clerical, office or administrative experience. OR A bachelor’s degree in business administration, public administration or closely related field substitutes for four years of related experience; AND One year as an Administrative Assistant 4. OR Two years as an Administrative Assistant 3. OR Equivalent education/experience. Interested? Apply today! Along with your online application, please submit: An updated resume. Cover letter. Three current professional references. Questions? Please reach out to DSHS Recruiter Vincent Hamilton at vincent.hamilton@dshs.wa.gov and reference job number
#07070 . The Department of Social and Health Services’ (DSHS) vision that People find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant\'s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver\'s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. E-Verify® is a registered trademark of the U.S. Department of Homeland Security
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DSHS BHHA - Administrative Assistant 5 The Department of Social and Health Services (DSHS) is seeking a detail-oriented and dependable Administrative Assistant 5 to join the Office of Forensic Mental Health Services (OFMHS) in Olympia, WA. In this role, you will provide confidential administrative support to the Director of the Office of Forensic Mental Health Services (OFMHS), including managing correspondence, constituent inquiries, calendars, travel, mail, and meeting logistics. Acting with delegated authority, you’ll make decisions and take action on behalf of the Director across operational and administrative matters such as personnel coordination, office space assistance, equipment and other goods and services purchases, and handling sensitive legal and medical information. You’ll establish procedures, apply policies, and lead planning to ensure program standards and deadlines are met. This includes developing timelines, optimizing workflows, and solving complex problems to maximize efficiency. You’ll coordinate statewide trainings and conferences, manage purchasing for OFMHS staff, and oversee recruitment processes and required data entry and record keeping. This position requires high-level judgment, professionalism, and independence. Some of what you\'ll do: Provides confidential executive-level support to the OFMHS Director, with delegated authority over specified administrative and operational matters. Coordinates with staff development and operations, personnel issues, recruitment, onboarding, and exit procedures across all OFMHS worksites. Manages the Director’s schedule, prioritizing meetings and events to ensure strategic engagement with stakeholders. Oversees constituent communications, ensuring timely, accurate responses to inquiries from government offices and the public. Composes and edits executive correspondence, prepares reports, and exercises signature authority on behalf of the Director. Coordinates and leads internal meetings related to improvements across the office, including administrative resources and equity, diversity, access, and inclusion. Tracks assignments, incident reports, and legislative deliverables to ensure timely completion and compliance. Manages purchasing, inventory, and billing through TRACKS, ensuring cost-effective use of public funds. Coordinates meetings, conferences, and travel logistics for the Director and delegates, including contracts and facility arrangements. Maintains and updates OFMHS intranet and SharePoint content, serving as the site owner and liaison for statewide communications. We are looking for professionals who demonstrate: Sound judgment and discretion in managing confidential administrative, personnel, and legal matters on behalf of executive leadership. Strong organizational skills to coordinate complex schedules, meetings, travel, and statewide operational logistics. Attention to detail in preparing, reviewing, and tracking reports, correspondence, contracts, and constituent communications. Leadership and mentoring abilities to supervise staff, delegate tasks, and support professional development. Initiative and independence in overseeing purchasing, recruitment, onboarding, and cross-divisional assignments that impact statewide service delivery. Who should apply? High school diploma or equivalent. AND Five years of clerical, office or administrative experience. OR A bachelor’s degree in business administration, public administration or closely related field substitutes for four years of related experience; AND One year as an Administrative Assistant 4. OR Two years as an Administrative Assistant 3. OR Equivalent education/experience. Interested? Apply today! Along with your online application, please submit: An updated resume. Cover letter. Three current professional references. Questions? Please reach out to DSHS Recruiter Vincent Hamilton at vincent.hamilton@dshs.wa.gov and reference job number
#07070 . The Department of Social and Health Services’ (DSHS) vision that People find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring an equity, anti-racism, and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant\'s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver\'s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. E-Verify® is a registered trademark of the U.S. Department of Homeland Security
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