Northwestern University
Overview
Department:
MED-Preventive Medicine Salary/Grade:
NEX/11 Job Summary:
Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative &/or clerical support. Specific Responsibilities
Budget Maintains & tracks individual budget accounts. Updates calendar, spreadsheets, templates & forms; monitors submissions. Completes reconciliation procedures. Creates summary reports. Analysis, Statements & Reporting Prepares account, budget, cost, expenditure &/or funds analysis. Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared. May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions. Transactions Completes & maintains transactions in enterprise systems. Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account. Troubleshoots problems. Performs vendor/account research as needed. Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates. Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers. Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations. Enters information into database. Grants &/or Awards Provides assistance regarding grant financial administration such as preparing financial information for grant submission. Completes post award accounting. Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures. Processes subcontract payments according to rules & regulations of granting agencies. Reconciles subcontract payments. Verifies payroll funding entries. Corrects charges to various accounts. Administration Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork. Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction. Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc. Training Assists with training of new staff members Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers. Supervision Provides guidance to junior employees. Miscellaneous Performed other duties Minimum Qualifications
(Education, experience, and any other certifications or clearances) High school diploma or the equivalent. 3 years accounting &/or bookkeeping or other relevant experience. Minimum Competencies
(Skills, knowledge, and abilities.) Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software. Familiarity with financial reporting. Preferred Qualifications
(Education and experience) Detail-oriented Preferred Competencies
(Skills, knowledge, and abilities) Knowledge on processing expense reports and issuing payments. Note: Salary range information and benefits are included as part of the posting text; refer to the original posting for details. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance.
#J-18808-Ljbffr
Department:
MED-Preventive Medicine Salary/Grade:
NEX/11 Job Summary:
Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. Provides administrative &/or clerical support. Specific Responsibilities
Budget Maintains & tracks individual budget accounts. Updates calendar, spreadsheets, templates & forms; monitors submissions. Completes reconciliation procedures. Creates summary reports. Analysis, Statements & Reporting Prepares account, budget, cost, expenditure &/or funds analysis. Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared. May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions. Transactions Completes & maintains transactions in enterprise systems. Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account. Troubleshoots problems. Performs vendor/account research as needed. Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates. Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers. Provides financial policy interpretation to determine the validity of customer requests & ensure compliance. Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations. Enters information into database. Grants &/or Awards Provides assistance regarding grant financial administration such as preparing financial information for grant submission. Completes post award accounting. Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures. Processes subcontract payments according to rules & regulations of granting agencies. Reconciles subcontract payments. Verifies payroll funding entries. Corrects charges to various accounts. Administration Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork. Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction. Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc. Training Assists with training of new staff members Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers. Supervision Provides guidance to junior employees. Miscellaneous Performed other duties Minimum Qualifications
(Education, experience, and any other certifications or clearances) High school diploma or the equivalent. 3 years accounting &/or bookkeeping or other relevant experience. Minimum Competencies
(Skills, knowledge, and abilities.) Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software. Familiarity with financial reporting. Preferred Qualifications
(Education and experience) Detail-oriented Preferred Competencies
(Skills, knowledge, and abilities) Knowledge on processing expense reports and issuing payments. Note: Salary range information and benefits are included as part of the posting text; refer to the original posting for details. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance.
#J-18808-Ljbffr