The Larko Group
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Overview The Leasing Assistant will play a key role in supporting the firm’s retail portfolio, taking ownership of day-to-day lease administration and working closely with the Vice President of Retail. This part-time, 6-month contract role provides hands-on experience across a variety of responsibilities, from abstracting leases and ensuring tenant compliance to managing financial processes, preparing budgets and reconciliations, maintaining records, and supporting the property management team.
This opportunity is ideal for a proactive, detail-oriented professional who enjoys autonomy, variety, and making a meaningful impact in a dynamic retail environment.
Responsibilities
Manage abstract leases, amendments, and renewals into a RE software program, set up recovery profiles, and enter and track key dates.
Track and collect necessary tenant documents (certificates of insurance, maintenance records, tenant sales reports, letters of credit).
Assist with asset financing and dispositions, prepare and track estoppels, SNDAs, and property questionnaires, and coordinate property tours.
Track tenant lease obligations/compliance and prepare/send tenant default notices.
Track tenant key dates, plan submissions, outside rent start, option notification, and tenant move dates.
Manage and maintain FileSharing platform, financials, budgeting and reconciliations, and prepare annual budget drafts.
Confirm tenant recovery pools and budgeted CAM/tax recoveries, and perform annual CAM/tax reconciliations.
Review monthly property financial statements for accuracy and provide backup for tenant audits as needed.
Generate, review, and send monthly tenant statements; monitor, calculate, and apply late fees.
Prepare monthly Accounts Receivable reports, send and track tenant default notices, and apply prepaid rents.
Track retail capital expenses (leasing commissions, tenant improvement allowances).
Manage water submeter program, tenant/landlord utilities, and enter work orders into Yardi.
Oversee tenant repairs and maintenance, and respond to general tenant and internal inquiries.
Provide various miscellaneous support or reports and correspondence as necessary.
Ideal Experience
Bachelor’s degree preferred with 3-7 years of experience in retail lease administration and accounting.
Proficiency in Yardi is a must.
In-depth knowledge and understanding of retail leases and both landlord and tenant obligations.
Proficiency with lease administration and accounting for retail tenants and commercial properties.
Proficiency in CAM and tax recoveries and reconciliations.
Proficiency in preparing and understanding property budgets.
Familiarity with real estate legal documents.
Proficiency in the Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
Excellent organization, critical thinking, self-motivation, positive attitude, strong work ethic, ability to handle multiple assignments, good judgment, and attention to detail.
About The Larko Group The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles.
Job Details
Seniority level: Associate
Employment type: Contract
Job function: Administrative
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Overview The Leasing Assistant will play a key role in supporting the firm’s retail portfolio, taking ownership of day-to-day lease administration and working closely with the Vice President of Retail. This part-time, 6-month contract role provides hands-on experience across a variety of responsibilities, from abstracting leases and ensuring tenant compliance to managing financial processes, preparing budgets and reconciliations, maintaining records, and supporting the property management team.
This opportunity is ideal for a proactive, detail-oriented professional who enjoys autonomy, variety, and making a meaningful impact in a dynamic retail environment.
Responsibilities
Manage abstract leases, amendments, and renewals into a RE software program, set up recovery profiles, and enter and track key dates.
Track and collect necessary tenant documents (certificates of insurance, maintenance records, tenant sales reports, letters of credit).
Assist with asset financing and dispositions, prepare and track estoppels, SNDAs, and property questionnaires, and coordinate property tours.
Track tenant lease obligations/compliance and prepare/send tenant default notices.
Track tenant key dates, plan submissions, outside rent start, option notification, and tenant move dates.
Manage and maintain FileSharing platform, financials, budgeting and reconciliations, and prepare annual budget drafts.
Confirm tenant recovery pools and budgeted CAM/tax recoveries, and perform annual CAM/tax reconciliations.
Review monthly property financial statements for accuracy and provide backup for tenant audits as needed.
Generate, review, and send monthly tenant statements; monitor, calculate, and apply late fees.
Prepare monthly Accounts Receivable reports, send and track tenant default notices, and apply prepaid rents.
Track retail capital expenses (leasing commissions, tenant improvement allowances).
Manage water submeter program, tenant/landlord utilities, and enter work orders into Yardi.
Oversee tenant repairs and maintenance, and respond to general tenant and internal inquiries.
Provide various miscellaneous support or reports and correspondence as necessary.
Ideal Experience
Bachelor’s degree preferred with 3-7 years of experience in retail lease administration and accounting.
Proficiency in Yardi is a must.
In-depth knowledge and understanding of retail leases and both landlord and tenant obligations.
Proficiency with lease administration and accounting for retail tenants and commercial properties.
Proficiency in CAM and tax recoveries and reconciliations.
Proficiency in preparing and understanding property budgets.
Familiarity with real estate legal documents.
Proficiency in the Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
Excellent organization, critical thinking, self-motivation, positive attitude, strong work ethic, ability to handle multiple assignments, good judgment, and attention to detail.
About The Larko Group The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles.
Job Details
Seniority level: Associate
Employment type: Contract
Job function: Administrative
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