Northwestern University
Assistant Research Administrator, Allergy
Northwestern University, Chicago, Illinois, United States, 60290
Overview
Department:
MED-Allergy Salary/Grade:
NEX/11 Job Summary:
Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award and/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing and/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data and/or data analysis. Please note: Supervisor provides objectives, deadlines and specific instructions only for new, difficult, and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy and compliance with practice, policy, and procedures. EE informs supervisor of ongoing progress and/or potentially controversial matters. EE uses an advanced knowledge of skills, methods and practices and some innovation, analysis, and reasoning to choose appropriate alternatives from among pre-defined policies and procedures to complete work that includes successive steps and involves some non-routine problems and/or decisions. Specific Responsibilities: Complexity Typically assists with research projects such as: Single Principal Investigator (PI) basic proposals, grants and/or contracts Components of multi-PI or multi-unit proposals, grants and/or contracts NIH RO1-approximately $250K/yr. over 5 yrs. NIH R21-approximately $150K/yr. over 2 yrs. Foundation grants NSF grants Pre-Award Completes pre-award administration of grant and/or contract activities. Prepares proposals. Obtains approvals. Develops straightforward budgets using spreadsheets. Updates biosketches. Formats and uploads files to electronic platforms. Collects and/or distributes information both internally and/or externally to/from faculty, staff, students, etc. Tracks proposal due dates and follows up/coordinates proposal routing as needed. Post-Award Completes routine post-award administration of grant and/or contract activities. Processes purchase orders and cost transfers. Reconciles budget statements. Tracks expenses via spreadsheets. Monitors project balances and end dates. Coordinates core resource account set-up and maintenance. Provides data needed for the preparation of interim and final financial and technical progress reports. Processes account close-out activities. Financial Completes day-to-day financial transactional activities for grants and/or contracts (obtaining approvals as necessary). Completes day-to-day financial transactional activities for department (obtaining approvals as necessary). Updates spreadsheets. Processes travel reimbursements. Assigns P-card expenses. Transfers expenses. Purchases lab and/or office equipment and/or supplies, etc. Monitors sponsored and non-sponsored budgets. Ensures timely payment of invoices. Reconciles accounts. Provides financial data, analysis and/or reports for inclusion within grant, contract and/or department budget. Compliance Tracks, updates, processes, and submits required forms and/or reports related to compliance. Learns about compliance related issues and activities. Miscellaneous Performs other duties as assigned. Minimum Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. Minimum Competencies: (Skills, knowledge, and abilities.) Organization, time management, detail oriented Preferred Competencies: (Skills, knowledge, and abilities) Skill/knowledge in use of Microsoft Office suite of software, specifically Excel. Action oriented - Willing or likely to take practical action to deal with a problem or situation. Coachability - Receptive to feedback, willing to learn, embracing continuous improvement. Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one\'s own team. Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment. Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems. Meets deadlines - Displays consistency and success in adhering to deadlines. Multi-tasking - Demonstrates ability to work on multiple projects simultaneously. Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail. Target hiring range for this position will be between $19.89 - 27.97 per hour. Offered salary will be determined by the applicant\'s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life\'s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you\'re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern\'s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-JP1
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Department:
MED-Allergy Salary/Grade:
NEX/11 Job Summary:
Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award and/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing and/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data and/or data analysis. Please note: Supervisor provides objectives, deadlines and specific instructions only for new, difficult, and/or unusual work. Work is reviewed upon completion and only occasionally to verify technical accuracy and compliance with practice, policy, and procedures. EE informs supervisor of ongoing progress and/or potentially controversial matters. EE uses an advanced knowledge of skills, methods and practices and some innovation, analysis, and reasoning to choose appropriate alternatives from among pre-defined policies and procedures to complete work that includes successive steps and involves some non-routine problems and/or decisions. Specific Responsibilities: Complexity Typically assists with research projects such as: Single Principal Investigator (PI) basic proposals, grants and/or contracts Components of multi-PI or multi-unit proposals, grants and/or contracts NIH RO1-approximately $250K/yr. over 5 yrs. NIH R21-approximately $150K/yr. over 2 yrs. Foundation grants NSF grants Pre-Award Completes pre-award administration of grant and/or contract activities. Prepares proposals. Obtains approvals. Develops straightforward budgets using spreadsheets. Updates biosketches. Formats and uploads files to electronic platforms. Collects and/or distributes information both internally and/or externally to/from faculty, staff, students, etc. Tracks proposal due dates and follows up/coordinates proposal routing as needed. Post-Award Completes routine post-award administration of grant and/or contract activities. Processes purchase orders and cost transfers. Reconciles budget statements. Tracks expenses via spreadsheets. Monitors project balances and end dates. Coordinates core resource account set-up and maintenance. Provides data needed for the preparation of interim and final financial and technical progress reports. Processes account close-out activities. Financial Completes day-to-day financial transactional activities for grants and/or contracts (obtaining approvals as necessary). Completes day-to-day financial transactional activities for department (obtaining approvals as necessary). Updates spreadsheets. Processes travel reimbursements. Assigns P-card expenses. Transfers expenses. Purchases lab and/or office equipment and/or supplies, etc. Monitors sponsored and non-sponsored budgets. Ensures timely payment of invoices. Reconciles accounts. Provides financial data, analysis and/or reports for inclusion within grant, contract and/or department budget. Compliance Tracks, updates, processes, and submits required forms and/or reports related to compliance. Learns about compliance related issues and activities. Miscellaneous Performs other duties as assigned. Minimum Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. Minimum Competencies: (Skills, knowledge, and abilities.) Organization, time management, detail oriented Preferred Competencies: (Skills, knowledge, and abilities) Skill/knowledge in use of Microsoft Office suite of software, specifically Excel. Action oriented - Willing or likely to take practical action to deal with a problem or situation. Coachability - Receptive to feedback, willing to learn, embracing continuous improvement. Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one\'s own team. Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment. Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems. Meets deadlines - Displays consistency and success in adhering to deadlines. Multi-tasking - Demonstrates ability to work on multiple projects simultaneously. Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail. Target hiring range for this position will be between $19.89 - 27.97 per hour. Offered salary will be determined by the applicant\'s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life\'s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you\'re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern\'s non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process. #LI-JP1
#J-18808-Ljbffr