Georgia Institute of Technology
Assistant to the Executive
Georgia Institute of Technology, Atlanta, Georgia, United States, 30383
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship.
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts.
Job Summary
Provide professional, executive level administrative support for an Institute executive, typically at the Associate Vice President organizational level. Provide office related services required by the executive including coordination of correspondence, report preparation, meeting and event arrangements, file/records maintenance, and fostering positive relationships with key external stakeholders, and executives and staff within other campus units. Responsibilities
Serve as primary contact with the campus and external community on the executive's behalf. Prioritize appointments and other requests for meetings/visits with the executive. Coordinate the executive's calendar, meetings and event arrangements. Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Research and develop materials in preparation for visits, conferences, meetings, etc. Coordinate travel arrangements for the executive including processing of travel authorizations. May include international travel and/or travel arrangements for visitors. Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain executive's office filing system and organization of pertinent and confidential documents. Responsible for event planning and coordination for the office. May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR related functions (time-keeping, PSFs, paperwork, processing, etc.) Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Provide advice and guidance to others in unit administrative support group. Provide project coordination and support for special initiatives of the office. Perform other duties as assigned Requirements
High school diploma, GED Certificate or Vocational School Diploma Six to eight years of job related experience Application of required skills within a university environment is preferred Skills
This job requires advanced knowledge of administration at the executive level. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Must be familiar with executive protocol and requirements. Use of office and specialized computer applications is required. Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.
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Provide professional, executive level administrative support for an Institute executive, typically at the Associate Vice President organizational level. Provide office related services required by the executive including coordination of correspondence, report preparation, meeting and event arrangements, file/records maintenance, and fostering positive relationships with key external stakeholders, and executives and staff within other campus units. Responsibilities
Serve as primary contact with the campus and external community on the executive's behalf. Prioritize appointments and other requests for meetings/visits with the executive. Coordinate the executive's calendar, meetings and event arrangements. Prepare correspondence and reports which may include origination of first drafts of presentations, content for newsletters and websites, and conducting related analyses and research. Research and develop materials in preparation for visits, conferences, meetings, etc. Coordinate travel arrangements for the executive including processing of travel authorizations. May include international travel and/or travel arrangements for visitors. Coordinate the signature and redistribution of documents as needed. Re-assign and forward documents as appropriate. Maintain executive's office filing system and organization of pertinent and confidential documents. Responsible for event planning and coordination for the office. May oversee monitoring of budget and purchasing activity. May coordinate payroll and HR related functions (time-keeping, PSFs, paperwork, processing, etc.) Review and resolve complex administrative related questions and issues; recommend new or revised administrative procedures. Provide advice and guidance to others in unit administrative support group. Provide project coordination and support for special initiatives of the office. Perform other duties as assigned Requirements
High school diploma, GED Certificate or Vocational School Diploma Six to eight years of job related experience Application of required skills within a university environment is preferred Skills
This job requires advanced knowledge of administration at the executive level. This includes skills in scheduling, event planning, development and coordination of complex itineraries, customer service, communications, and effective interpersonal relationship building and maintenance. Must be familiar with executive protocol and requirements. Use of office and specialized computer applications is required. Equal Employment Opportunity
The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.
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