Touro University
Didactic Administrative Coordinator
Touro University, Vallejo, California, United States, 94592
Join to apply for the
Didactic Administrative Coordinator
role at
Touro University The Didactic Administrative Coordinator is a member of the Touro University College of Health Sciences Joint MSPAS/MPH Program staff. Primary responsibilities include initiating and coordinating the clerical, administrative and secretarial functions required for the effective implementation of the Physician Assistant Program with an emphasis on the didactic component of the Program. Overview
This individual functions as the Administrative Coordinator for the Program Director, Associate Program Director and Director of Didactic Education. In addition, this individual serves as the primary point of contact for program faculty, particularly during the didactic phase, liaising with students and other members of the campus community including staff from other departments and colleges. Responsibilities
Serve as initial point person for welcoming students, faculty and other visitors to the Program; answering phones and taking messages. Performs general administrative tasks including but not limited to written and verbal correspondence. Follows and implements policies and procedures as established by the Program. Serves as backup to the Program Analyst on the Website Update Committee. Processes mail and prints documents as requested by faculty. Works with other program and college staff including the MPH program and Dean’s office. Program Meetings, Minutes & Files
Maintains strict confidentiality regarding student and faculty records. Attends the Program Meeting, Didactic Curriculum Committee, Student Promotions Committee, and other assigned meetings, taking minutes in the template and making them available electronically within 2 business days. Organizes and participates in the development of conferences, retreats, faculty, and committee meetings as directed. Organizes and maintains electronic student records, updating them weekly. Participate in accreditation tasks as directed. Works closely with the Clinical Year Administrative Coordinator to ensure all necessary documentation is completed and student files are accurately closed out. Office Supplies, Facilities & IT
Monitors inventory and orders office supplies. Corresponds with appropriate University department(s) (i.e., IT) to maintain machinery, including, but not limited to replacing toner and paper supplies for the Program and building copy and fax machines. Notifies facilities or IT in a timely fashion when there is a facilities or technology issue in the classroom or Program office. Submits and follows-up on facilities and maintenance requests for the Program. Scheduling
Develop, implement, and maintain the didactic student’s google calendars, which includes information regarding class titles/times/locations, examinations, Holidays, and other events. Work with the Director of Didactic Education (or assigned designee) to plot out semester schedules and reserve rooms for classes, meetings and exams, etc. in a timely fashion. Schedule students for small groups and labs as requested by faculty. Anticipate scheduling conflicts, propose solutions, and communicate updates to all stakeholders in a clear and timely fashion. Identify space needs and reserves classrooms and conference rooms for the Program through the TUC scheduling system and updates the student google calendar daily as needed. Reimbursement & Operations
Manages and maintains accurate records of payment for honorarium of guest lecturers and adjunct faculty including submitting the contracts on DocuSign for signature and processing. Submits travel requests and reimbursements from faculty to the Dean’s office and/or Finance within 48 hours of submission. General Ongoing Didactic Phase Responsibilities
Proctors, assists, and coordinates written examinations, practical exams/OSCEs, small group cases, and other Program events as designated. Proctors exams and quizzes and schedules additional proctors for accommodated exams or re-takes as needed. Working with the Pediatrics Course Director, assists in organizing the Well Child Exam Workshop including facilitating pediatric model recruitment, scheduling, checking in/out, processing payment, and assuring the smooth running of the workshop on the day(s) it is held. Works with the Director of Didactic Education and/or Clinical Integration Course Director(s) to provide information to students to purchase their required medical equipment. Qualifications
Required Bachelor’s degree or the equivalent of three years’ experience in a related field Computer skills, MS Office 365 (Teams, Word, Excel, Power Point, Outlook) & Google Calendar Preferred Experience working in higher education CORE COMPETENCIES
Excellent and professional communication and interpersonal skills with the ability to address different audiences (i.e., applicants, students, faculty, staff) Highly organized, self-starter with a strong attention to detail Ability to maintain strict confidentiality Salary
Maximum Salary: USD $56,732.40/Yr. Minimum Salary: USD $48,222.54/Yr.
#J-18808-Ljbffr
Didactic Administrative Coordinator
role at
Touro University The Didactic Administrative Coordinator is a member of the Touro University College of Health Sciences Joint MSPAS/MPH Program staff. Primary responsibilities include initiating and coordinating the clerical, administrative and secretarial functions required for the effective implementation of the Physician Assistant Program with an emphasis on the didactic component of the Program. Overview
This individual functions as the Administrative Coordinator for the Program Director, Associate Program Director and Director of Didactic Education. In addition, this individual serves as the primary point of contact for program faculty, particularly during the didactic phase, liaising with students and other members of the campus community including staff from other departments and colleges. Responsibilities
Serve as initial point person for welcoming students, faculty and other visitors to the Program; answering phones and taking messages. Performs general administrative tasks including but not limited to written and verbal correspondence. Follows and implements policies and procedures as established by the Program. Serves as backup to the Program Analyst on the Website Update Committee. Processes mail and prints documents as requested by faculty. Works with other program and college staff including the MPH program and Dean’s office. Program Meetings, Minutes & Files
Maintains strict confidentiality regarding student and faculty records. Attends the Program Meeting, Didactic Curriculum Committee, Student Promotions Committee, and other assigned meetings, taking minutes in the template and making them available electronically within 2 business days. Organizes and participates in the development of conferences, retreats, faculty, and committee meetings as directed. Organizes and maintains electronic student records, updating them weekly. Participate in accreditation tasks as directed. Works closely with the Clinical Year Administrative Coordinator to ensure all necessary documentation is completed and student files are accurately closed out. Office Supplies, Facilities & IT
Monitors inventory and orders office supplies. Corresponds with appropriate University department(s) (i.e., IT) to maintain machinery, including, but not limited to replacing toner and paper supplies for the Program and building copy and fax machines. Notifies facilities or IT in a timely fashion when there is a facilities or technology issue in the classroom or Program office. Submits and follows-up on facilities and maintenance requests for the Program. Scheduling
Develop, implement, and maintain the didactic student’s google calendars, which includes information regarding class titles/times/locations, examinations, Holidays, and other events. Work with the Director of Didactic Education (or assigned designee) to plot out semester schedules and reserve rooms for classes, meetings and exams, etc. in a timely fashion. Schedule students for small groups and labs as requested by faculty. Anticipate scheduling conflicts, propose solutions, and communicate updates to all stakeholders in a clear and timely fashion. Identify space needs and reserves classrooms and conference rooms for the Program through the TUC scheduling system and updates the student google calendar daily as needed. Reimbursement & Operations
Manages and maintains accurate records of payment for honorarium of guest lecturers and adjunct faculty including submitting the contracts on DocuSign for signature and processing. Submits travel requests and reimbursements from faculty to the Dean’s office and/or Finance within 48 hours of submission. General Ongoing Didactic Phase Responsibilities
Proctors, assists, and coordinates written examinations, practical exams/OSCEs, small group cases, and other Program events as designated. Proctors exams and quizzes and schedules additional proctors for accommodated exams or re-takes as needed. Working with the Pediatrics Course Director, assists in organizing the Well Child Exam Workshop including facilitating pediatric model recruitment, scheduling, checking in/out, processing payment, and assuring the smooth running of the workshop on the day(s) it is held. Works with the Director of Didactic Education and/or Clinical Integration Course Director(s) to provide information to students to purchase their required medical equipment. Qualifications
Required Bachelor’s degree or the equivalent of three years’ experience in a related field Computer skills, MS Office 365 (Teams, Word, Excel, Power Point, Outlook) & Google Calendar Preferred Experience working in higher education CORE COMPETENCIES
Excellent and professional communication and interpersonal skills with the ability to address different audiences (i.e., applicants, students, faculty, staff) Highly organized, self-starter with a strong attention to detail Ability to maintain strict confidentiality Salary
Maximum Salary: USD $56,732.40/Yr. Minimum Salary: USD $48,222.54/Yr.
#J-18808-Ljbffr