Gemological Institute of America
Sr. Accounts Payable/Accounts Receivable Analyst
Gemological Institute of America, Carlsbad, California, United States, 92002
GIA is the world’s foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 600 of its 3,000 total employees worldwide. It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment.
at our corporate headquarters.
We offer a We offer competitive medical, dental, vision and matching 401-K plans (no vesting required)Paid vacation, sick and holidays, tuition assistance, commuter benefits* Assist and oversee Accounts Payable and Accounts Receivable with month end close procedures.* Assist and oversee with special projects, as needed.* Cover for A/R
and A/P staff as needed* Identify technical problems with applications used in department and propose resourceful solutions for issues.* Process and oversee financial data and formulate analytical reports and reconciliations.* Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues* Manage schedules for year-end audit, as needed.* Support team and provide training. Streamline processes and prepare and update SOPs.* Other duties as assigned.* Oversee and maintain account records of billing, collections, and refunds as outlined in department policies and procedures.* Process commercial invoices, international billing, Vocational Rehab Billings & Government Billing.* Create credit memo for customer and student accounts as applicable and as needed and train team* Oversee posting credit card, checks, wires, ACH and/or government agency sources.* Liaison with international offices concerning AR issues.* Oversee the review, reconcile, and preparation of daily deposits.* Reconcile, adjust, refund and create invoices for student’s accounts in Jenzabar.* Perform daily/monthly reconciliations for intercompany and intracompany/balancing of cash deposits to posted activity.* Answer clients inquires and payment processing as needed.* Answer phone and responds to customers’ request for information (mail copies of invoices, account information) as necessary.* Support tax year reporting for 1098 T Education Credit form and review of accounts along with data* Communicates effectively, gets along with coworkers and management, and deals with others effectively and professionally under pressure.* Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues.* Ability to work under minimum supervision.* Strong attention to detail and ability to meet deadlines.* Strong commitment to excellent customer services.* Basic understanding of accounting, posting, and reconciliation processes required.* Proficiency in computer software, including MS Word, Excel and Outlook.* Strong grammar, written and verbal communication skills.* Proficiency in Workday, Salesforce, Jenzabar and other software or willingness to learn upon hire.* Ability to read and comprehend simple instructions, short correspondence, and memos.* Ability to write simple correspondence.* Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.* Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.* Ability to apply concepts of basic algebra and geometry.* Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.* Ability to deal with problems involving several concrete variables in standardized situations.* Ability to display supportive behavior and communicate positively regarding department goals and objectives.* Ability to perform and prioritize multiple tasks and meet critical deadlines while maintaining accuracy and quality.* Associate's Degree in Accounting or related field and 3+ year’s related experience; or equivalent combination of education and experience.* Post-secondary coursework in accounting highly preferred.**Disclaimer:** This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.## Working at GIA### With a reach that spans the globe — GIA is a nonprofit institute dedicated to ensuring the public trust in gems and jewelry through cutting edge gemological research and rigorous education programs. We have shaped the gem industry, protected millions of consumers and taught generations of jewelers and gemologists all over the world since 1931.### Comprising over 3,000 employees in 13 countries, GIA is a place of diversity, innovation, creativity and engagement. Whether you are passionate about science, history, design, education, IT or a corporate career, GIA has a place for you. Join one of the world’s most colorful and brilliant industries with an organization that serves the public good by bringing knowledge and objectivity to gems and jewelry.### ## What GIA Does* ### that deepens the world’s understanding of gems and jewelry manufacturing and with academia, the industry, and the gem-buying public* ### that builds careers and enhances the knowledge and integrity of the gem and jewelry industry* ### that protects those who buy gems by ensuring the qualities of gems and jewelry are objectively and consistently described* ### that provide an unbiased and scientific assessment of gem quality### ## Employee Benefits### GIA offers competitive salaries and exceptional benefits as well as training opportunities to employees all over the globe.### ## An Equal Opportunity Employer### All employment decisions are made without regard to unlawful considerations of race, sex, religion, national origin, age, disability, or any other legally protected status. Reasonable accommodations are available upon request.## Crime Statistics (For U.S. Only)### In accordance with the Jeanne Clery Act, GIA's current annual crime statistics are available at: #J-18808-Ljbffr
at our corporate headquarters.
We offer a We offer competitive medical, dental, vision and matching 401-K plans (no vesting required)Paid vacation, sick and holidays, tuition assistance, commuter benefits* Assist and oversee Accounts Payable and Accounts Receivable with month end close procedures.* Assist and oversee with special projects, as needed.* Cover for A/R
and A/P staff as needed* Identify technical problems with applications used in department and propose resourceful solutions for issues.* Process and oversee financial data and formulate analytical reports and reconciliations.* Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues* Manage schedules for year-end audit, as needed.* Support team and provide training. Streamline processes and prepare and update SOPs.* Other duties as assigned.* Oversee and maintain account records of billing, collections, and refunds as outlined in department policies and procedures.* Process commercial invoices, international billing, Vocational Rehab Billings & Government Billing.* Create credit memo for customer and student accounts as applicable and as needed and train team* Oversee posting credit card, checks, wires, ACH and/or government agency sources.* Liaison with international offices concerning AR issues.* Oversee the review, reconcile, and preparation of daily deposits.* Reconcile, adjust, refund and create invoices for student’s accounts in Jenzabar.* Perform daily/monthly reconciliations for intercompany and intracompany/balancing of cash deposits to posted activity.* Answer clients inquires and payment processing as needed.* Answer phone and responds to customers’ request for information (mail copies of invoices, account information) as necessary.* Support tax year reporting for 1098 T Education Credit form and review of accounts along with data* Communicates effectively, gets along with coworkers and management, and deals with others effectively and professionally under pressure.* Use judgement to select appropriate action from defined procedures/ guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues.* Ability to work under minimum supervision.* Strong attention to detail and ability to meet deadlines.* Strong commitment to excellent customer services.* Basic understanding of accounting, posting, and reconciliation processes required.* Proficiency in computer software, including MS Word, Excel and Outlook.* Strong grammar, written and verbal communication skills.* Proficiency in Workday, Salesforce, Jenzabar and other software or willingness to learn upon hire.* Ability to read and comprehend simple instructions, short correspondence, and memos.* Ability to write simple correspondence.* Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.* Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.* Ability to apply concepts of basic algebra and geometry.* Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.* Ability to deal with problems involving several concrete variables in standardized situations.* Ability to display supportive behavior and communicate positively regarding department goals and objectives.* Ability to perform and prioritize multiple tasks and meet critical deadlines while maintaining accuracy and quality.* Associate's Degree in Accounting or related field and 3+ year’s related experience; or equivalent combination of education and experience.* Post-secondary coursework in accounting highly preferred.**Disclaimer:** This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.## Working at GIA### With a reach that spans the globe — GIA is a nonprofit institute dedicated to ensuring the public trust in gems and jewelry through cutting edge gemological research and rigorous education programs. We have shaped the gem industry, protected millions of consumers and taught generations of jewelers and gemologists all over the world since 1931.### Comprising over 3,000 employees in 13 countries, GIA is a place of diversity, innovation, creativity and engagement. Whether you are passionate about science, history, design, education, IT or a corporate career, GIA has a place for you. Join one of the world’s most colorful and brilliant industries with an organization that serves the public good by bringing knowledge and objectivity to gems and jewelry.### ## What GIA Does* ### that deepens the world’s understanding of gems and jewelry manufacturing and with academia, the industry, and the gem-buying public* ### that builds careers and enhances the knowledge and integrity of the gem and jewelry industry* ### that protects those who buy gems by ensuring the qualities of gems and jewelry are objectively and consistently described* ### that provide an unbiased and scientific assessment of gem quality### ## Employee Benefits### GIA offers competitive salaries and exceptional benefits as well as training opportunities to employees all over the globe.### ## An Equal Opportunity Employer### All employment decisions are made without regard to unlawful considerations of race, sex, religion, national origin, age, disability, or any other legally protected status. Reasonable accommodations are available upon request.## Crime Statistics (For U.S. Only)### In accordance with the Jeanne Clery Act, GIA's current annual crime statistics are available at: #J-18808-Ljbffr